Archive:Exec TODO List: Difference between revisions

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See also the [[Exec_Meeting_Agenda|Exec Meeting Agenda]] which lists items on the agenda of the upcoming exec meetings.


==Skaha 30-31st October (Halloween)==
==Huts==
*Organiser: Jordan Tam
Regarding huts also see:
*[[Hut Maintenance]]
*[[Exec_reports_-_Special_Projects|Special Projects exec report]]
 
=== Brew hut ===
* Decided that we have nearly enough wood in the woodshed for the winter but we should haul up some dead wood
* Order windows (Roland)
* Install windows (August/September 2013, Ryan)
* Window FMCBC grant: Acknowledge FMCBC funding on a sign in the hut. Send in pictures and a report. (Ryan)
* The outhouse paint is flaking off a lot and mostly gone. We should sand the outside to remove the paint completely and then we should repaint the outhouse. Roland said that he has some paint that would be suitable. We might do this at the weekend when we install the windows since many people will be needed for carrying but not so many for installing.
 
===Brian-Waddington hut===
* Painting (Caitlin, August 2013)
* Move the outhouse?
* Install new bridge (Christian)?
 
===Sphinx hut===
* Install door brush (Steph, July/August)
 
===Harrison hut===
* Lots of Trail building (Ben, Christian)
* Send a report and photos to MEC, acknowledgement sign
 
==Finances==
* Application for AMS clubs benefit fund (Ben)
 
==Insurance==
* Waivers: Switch to new FMCBC waivers, separate from sign-up sheet, talk to AMS about new waivers. Steph emailed the AMS FinCom and asked if they approve the new waiver.


==Huts==
== Gear ==
*Add contact details for commercial tenure holders in the vicinity of the VOC huts. Add guidelines for contacting these parties to book periods of use. This should go on the Huts section of the webpage.
*Repair session (QMs)
*Send people to Huts. See [[VOC Hut Maintenance]].
*Ski waxing (QMs)


==Work Hikes==
== Club room==
*[[VOC_Hut_Maintenance|VOC hut maintenance]]
*Get rid of the old maps. The maps are up for grabs and later the cabinets as well.
*VOC journal indexing
*Clubroom beautification work hikes (map construction...)


===Ski tune up===
== Safety/Inclusiveness measures ==  
*Organiser: Maciek
* Add bylaw on discrimination/harassment to constitution, organize general meeting in Sept. Draft is sent to the SAC. (Steph)
*TODO: '''Priority 1:''' check bindings, reglue skins '''Priority 2:''' waxing, edges
* Circulate that we have contact persons, new email addresses needed.
* Action plan for cases of highly improper behavior (Alex)
* Work out a code of conduct


==Archives==
==Archives==
*complete the [[VOCJ index|VOC Journal Index]] on the wiki


==Slideshow Strategy==
==Computing and Webpage==
*Mechanical check/repairs of existing slide projector.
*Make sure we always have a spare bulb for our projector.
*Price up LCD projector.
*Refund Chris Barrington Leigh for extra slide carousel ($25)


==Computing==
==UBC orientation days==
*Add member photo upload
* Imagine day on Sept. 3: (Alfred and Christina)
*Add captions to photos
* Clubsdays (don't have details yet)
*Is the Clubroom Computer Reliable? Adequate?
* GSS orientation (http://orientation.grad.ubc.ca/schedules/august-2013/)


==Clubroom Committee==
[[Category:Executives]]
#Large Map - we have decided to construct a new map using the money donated in memory of Jean Kay. Conor and Rebecca will lead the construction project, which will bear a dedication in memory of Jean Kay.
#VOC map collection - the collection of 1:50,000 maps in the clubroom is not used, and essential maps are missing. Nick Elson is doing a survey of which critical maps are missing. Up to date maps are available from the map library, with a photocopier nearby. Should we scrap the VOC maps?
#Noticeboard - this needs a section giving details of upcoming trips. Trip organisers should put this information up, but we need to clear a section for "Upcoming Trips" first.
#Locked cabinet - Fern Webb has provided a small cabinet, which lacks a top, but she has threatened to construct one. This would enable us to remove the larger old one and free up space. #Large Map - it has been suggested to construct a new map using the money donated in memory of Jean Kay, which will bear a dedication to this effect.
#VOC map collection - the collection of 1:50,000 maps in the clubroom is not used, and essential maps are missing. Up to date maps are available from the map library, with a photocopier nearby. Should we scrap the VOC maps?
#Noticeboard - this needs a section giving details of upcoming trips. Trip organisers should put this information up, but we need to clear a section for "Upcoming Trips" first.
#Locked cabinet - Fern Webb has provided a small cabinet, which lacks a top, but she has threatened to construct one. This would enable us to remove the larger old one and free up space. Do we need this space? Shall we trash the old cabinet?
#Chairs - chairs are needed for the Wednesday slideshows. Previously they have been brought in from elsewhere in the SUB, but not returned. Should we buy some stackable plastic chairs? Plastic stackable chairs cost about $50 each, according to our Architect Michael Kingsmill.

Latest revision as of 08:05, 23 January 2019

Huts

Regarding huts also see:

Brew hut

  • Decided that we have nearly enough wood in the woodshed for the winter but we should haul up some dead wood
  • Order windows (Roland)
  • Install windows (August/September 2013, Ryan)
  • Window FMCBC grant: Acknowledge FMCBC funding on a sign in the hut. Send in pictures and a report. (Ryan)
  • The outhouse paint is flaking off a lot and mostly gone. We should sand the outside to remove the paint completely and then we should repaint the outhouse. Roland said that he has some paint that would be suitable. We might do this at the weekend when we install the windows since many people will be needed for carrying but not so many for installing.

Brian-Waddington hut

  • Painting (Caitlin, August 2013)
  • Move the outhouse?
  • Install new bridge (Christian)?

Sphinx hut

  • Install door brush (Steph, July/August)

Harrison hut

  • Lots of Trail building (Ben, Christian)
  • Send a report and photos to MEC, acknowledgement sign

Finances

  • Application for AMS clubs benefit fund (Ben)

Insurance

  • Waivers: Switch to new FMCBC waivers, separate from sign-up sheet, talk to AMS about new waivers. Steph emailed the AMS FinCom and asked if they approve the new waiver.

Gear

  • Repair session (QMs)
  • Ski waxing (QMs)

Club room

  • Get rid of the old maps. The maps are up for grabs and later the cabinets as well.

Safety/Inclusiveness measures

  • Add bylaw on discrimination/harassment to constitution, organize general meeting in Sept. Draft is sent to the SAC. (Steph)
  • Circulate that we have contact persons, new email addresses needed.
  • Action plan for cases of highly improper behavior (Alex)
  • Work out a code of conduct

Archives

Computing and Webpage

UBC orientation days

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