Archive:Exec TODO List: Difference between revisions

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See also the [[Exec_Meeting_Agenda|Exec Meeting Agenda]] which lists items on the agenda of the upcoming exec meetings.


==Huts==
==Huts==
*Add contact details for commercial tenure holders in the vicinity of the VOC huts. Add guidelines for contacting these parties to book periods of use. This should go on the Huts section of the webpage.
Regarding huts also see:
*Send people to Huts. See [[VOC Hut Maintenance]].
*[[Hut Maintenance]]
*[[Exec_reports_-_Special_Projects|Special Projects exec report]]


==Work Hikes==
=== Brew hut ===
*[[VOC_Hut_Maintenance|VOC hut maintenance]]
* Decided that we have nearly enough wood in the woodshed for the winter but we should haul up some dead wood
*VOC journal indexing
* Order windows (Roland)
*Clubroom beautification work hikes (map construction...)
* Install windows (August/September 2013, Ryan)
* Window FMCBC grant: Acknowledge FMCBC funding on a sign in the hut. Send in pictures and a report. (Ryan)
* The outhouse paint is flaking off a lot and mostly gone. We should sand the outside to remove the paint completely and then we should repaint the outhouse. Roland said that he has some paint that would be suitable. We might do this at the weekend when we install the windows since many people will be needed for carrying but not so many for installing.


===Ski tune up===
===Brian-Waddington hut===
*Organiser: Maciek
* Painting (Caitlin, August 2013)
*TODO: '''Priority 1:''' check bindings, reglue skins '''Priority 2:''' waxing, edges
* Move the outhouse?
* Install new bridge (Christian)?
 
===Sphinx hut===
* Install door brush (Steph, July/August)
 
===Harrison hut===
* Lots of Trail building (Ben, Christian)
* Send a report and photos to MEC, acknowledgement sign
 
==Finances==
* Application for AMS clubs benefit fund (Ben)
 
==Insurance==
* Waivers: Switch to new FMCBC waivers, separate from sign-up sheet, talk to AMS about new waivers. Steph emailed the AMS FinCom and asked if they approve the new waiver.
 
== Gear ==
*Repair session (QMs)
*Ski waxing (QMs)
 
== Club room==
*Get rid of the old maps. The maps are up for grabs and later the cabinets as well.
 
== Safety/Inclusiveness measures ==
* Add bylaw on discrimination/harassment to constitution, organize general meeting in Sept. Draft is sent to the SAC. (Steph)
* Circulate that we have contact persons, new email addresses needed.
* Action plan for cases of highly improper behavior (Alex)
* Work out a code of conduct


==Archives==
==Archives==
*complete the [[VOCJ index|VOC Journal Index]] on the wiki
*send copies of VOCJ to American Alpine Club
==Slideshow Strategy==
*Mechanical check/repairs of existing slide projector.
*Make sure we always have a spare bulb for our projector.
*Consider buying an LCD projector. LCD projectors go for between $400-$2500 on eBay. It is thought we could get a pretty good one for around $900. An LCD projector would be useful for 'slideshows', as well as events such as avy school, dryschools etc.
*Refund Chris Barrington Leigh for extra slide carousel ($25)


==Computing==
==Computing and Webpage==
*Add member photo upload
*Add captions to photos
*Is the Clubroom Computer Reliable? Adequate?
*Web based renewal form for alumni members


==Clubroom Committee==
==UBC orientation days==
#Large Map - we have decided to construct a new map using the money donated in memory of Jean Kay. Conor and Rebecca will lead the construction project, which will bear a dedication in memory of Jean Kay.
* Imagine day on Sept. 3: (Alfred and Christina)
#VOC map collection - the collection of 1:50,000 maps in the clubroom is not used, and essential maps are missing. Nick Elson is doing a survey of which critical maps are missing. If we find there are no useful maps left, we will scrap the map collection.
* Clubsdays (don't have details yet)
#Noticeboard - this needs a section giving details of upcoming trips. Each trip organiser will post and information page about their upcoming trip.
* GSS orientation (http://orientation.grad.ubc.ca/schedules/august-2013/)
#Locked cabinet - Fern Webb has provided a small cabinet, which lacks a top, but she has threatened to construct one. This will enable us to remove the larger old one and free up space.  
#Chairs - chairs are needed for the Wednesday slideshows. Previously they have been brought in from elsewhere in the SUB, but not returned. According to architect Michael Kingsmill, plastic stackable chairs cost around $50 ea. To free up space and save money we will continue to borrow chairs for the time being, but make sure they are taken back at the end of the slideshow.


===Ski Tuning Equipment===
[[Category:Executives]]
Before my slideshow presentation earlier this month, a representative from the Bike Co-op dropped by the clubroom.  They are thinking of buying some ski tuning equipment and supplies for people to use through the bike kitchen (waxing irons, ski vices, files, etc.)  They were wondering if we (as a club, or as individual members) would be interested in participating and I gave a tenative Yes.  The opportunity exists to establish a good space for working on skis (somthing we lack, and the bike kitchen is right next door) and to pool resources on bulk ordered supplies (wax, ptex, skin glue, etc.) and equipment. This is especially relevent as the usual time for the ski / skin repair workshop is approaching and someone on the exec should contact the bike kitchen before the workshop is arranged. - Scott Nelson

Latest revision as of 08:05, 23 January 2019

Huts

Regarding huts also see:

Brew hut

  • Decided that we have nearly enough wood in the woodshed for the winter but we should haul up some dead wood
  • Order windows (Roland)
  • Install windows (August/September 2013, Ryan)
  • Window FMCBC grant: Acknowledge FMCBC funding on a sign in the hut. Send in pictures and a report. (Ryan)
  • The outhouse paint is flaking off a lot and mostly gone. We should sand the outside to remove the paint completely and then we should repaint the outhouse. Roland said that he has some paint that would be suitable. We might do this at the weekend when we install the windows since many people will be needed for carrying but not so many for installing.

Brian-Waddington hut

  • Painting (Caitlin, August 2013)
  • Move the outhouse?
  • Install new bridge (Christian)?

Sphinx hut

  • Install door brush (Steph, July/August)

Harrison hut

  • Lots of Trail building (Ben, Christian)
  • Send a report and photos to MEC, acknowledgement sign

Finances

  • Application for AMS clubs benefit fund (Ben)

Insurance

  • Waivers: Switch to new FMCBC waivers, separate from sign-up sheet, talk to AMS about new waivers. Steph emailed the AMS FinCom and asked if they approve the new waiver.

Gear

  • Repair session (QMs)
  • Ski waxing (QMs)

Club room

  • Get rid of the old maps. The maps are up for grabs and later the cabinets as well.

Safety/Inclusiveness measures

  • Add bylaw on discrimination/harassment to constitution, organize general meeting in Sept. Draft is sent to the SAC. (Steph)
  • Circulate that we have contact persons, new email addresses needed.
  • Action plan for cases of highly improper behavior (Alex)
  • Work out a code of conduct

Archives

Computing and Webpage

UBC orientation days

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