Exec reports - Climbing Wall Coordinator: Difference between revisions

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==Introdution==
==Introduction==
The Climbing Wall Coordinator:


* Arranges a schedule for the use of the Climbing Wall.
'''As of 2024 this position is known simply as the Climbing Coordinator. In the spirit of archiving information, the previous duties of the Climbing Wall Coordinator can be found below those of the new Climbing Coordinator role.'''
* Ensures that routes etc. are changed at frequent intervals, and a good range of grades are represented.
* Organizes the annual climbing competition.
* Books VOC space in SUB through the AMS Booking Agent.
* A good position for somebody who likes indoor climbing.  


The Climbing Coordinator:
* Ensures that various climbing trips happen with relative frequency (e.g. Smith Rock and Skaha trips).
* May include assisting with Rock Party and Son of Rock duties if available, though this would not be mandatory.
* Main liasion between the Aviary and other climbing groups.
* Ideally a monitor in the Aviary, or would be able to wrangle a monitor for events like the Glacier School pre-trip.


==Current Exec Report==


== 2008-2009 ==
''Climbing Wall Coordinator: Meghan Anderson''


==Archived Climbing Wall Coordinator==


=== 2008-2009 activities ===
* Arranges a schedule for the use of the Climbing Wall.
Climbing wall competition, 11 new routes were set.
* Ensures that routes etc. are changed at frequent intervals, and a good range of grades are represented.
 
* Organizes the annual climbing competition.
== 2009 Report ==
* Books VOC space in SUB through the AMS Booking Agent.
Being climbing wall coordinator is pretty easy. Your main job is to book the hours for the climbing wall. You do this by e-mailing the current SUB booking coordinator at: amsbookings@ubc.ca
* A good position for somebody who likes indoor climbing.
In this e-mail you need to state: <br>
1) Name of AMS group for whom you are booking, and who is responsible for the event (ie. yourself, or another club member) and contact information, need both: <br>
a contact tel number (with voice mail), e-mail <br>
2) Proposed days and dates in order of preference (ie. Tues 1 May 2007) <br>
3) Time(s) from start to finish, including set-up and clean up <br>
4) Anticipated attendance (MAX at one time) (NOTE: a minimum 50% of attendees MUST be UBC students + club/group members) <br>
5) Type of event, and "title" (particularly if it involves a liquor license) <br>
6) Indicate if you will require any rentals and/or House Staff labour for equipment set-up/take down: <br>
7) Room/space preferred: (Here Norm Theatre) <br>
8) Brief description of event, including whether any food will be served<br>
 
You need to do this for any event you book in the SUB (ex. climbing wall hours, winter social…). Climbing wall hours are a bit special and need to be book two weeks prior to when you want them. This is because other organizations basically get priority and we get last pick. Ask for anytime you can get. It is important to try and get evening hours since this is when people will most likely be able to use the wall. In the summer this is not hard. During the school year though the film society uses the theater and we don't get many hours. Traditionally the film soc doesn't show films Monday and Tuesdays though so you can request from them to use the climbing wall in the evenings. To do this you will need to send an e-mail to the film soc: ubcfilmsoc.chair@gmail.com and ask them permission. It is a good idea at the beginning of the school year to send them a nice e-mail and let them know who you are. Make a point of establishing a good relationship since this means they will offer you extra hours when they don't need them and they may also ask the VOC for special favors.  
The other big thing that you need to worry about is the climbing competition. This happens at the end of the school year. I am not sure how in advance you can book this date but it would be a good idea to book it way way in advance, say September. The end of the school year is a busy time and I got gyped when I tried to book and two months in advance and got stuck with a shitty date that didn't really work out. If you later find out the date doesn't work so well you can reschedule it anyways so it is best to pick a date that looks good and book it. For the climbing comp you will need to: <br>
 
1) advertise it well, this is a busy time of year….<br>
2) coerce lots of people into helping you, it will count as a workhike<br>
3) take down all the holds<br>
4) put up new climbs<br>
5) rate the new climbs on a point system<br>
6) figure out a budget for prizes, buy prizes<br>
7) throw out and replace any cracked and broken holds, do any required maintenance<br>
8) gather about 20 milk crates for the crate stacking competition<br>
9) charge money for the climbing comp (this pays for the prizes) <br>
10) hold the event, tabulate the winners and bestow great prizes upon them<br>
 
The climbing comp is not only important as an event but important because it means that all the climbs get redone. This is really important since route setting rarely happens at the Norm and people tire of the climbs fast. If you feel you have the time you could always organize times through out the year for route setting, but I guess that is up to you. <br>
 
Other things that you need to consider through out the year are belay tests. Only VOC members that have passed a belay test are allowed to use the VOC wall. This means they have to come into the clubroom and do a belay test with an exec. There is a poster on the gear room about what needs to be done in a belay test. At the end sign their membership card to say that they passed a belay test. The proctor is supposed to check that the membership cards before letting people into the Norm theater for climbing. Last year we had a problem that people who were not VOC members were using the wall though. This is bad since it could possibly be a liability problem… <br>
 
A good idea is to hold basic belay lessons when you get a chance. At the beginning of the year there are a lot of new members that don't know how to belay yet but want to use the climbing wall so they ask for lessons because they can't wait for Longhike or missed it. <br>
 
It is also a good idea to check in on the wall every once and a while. Make sure the holds are in good condition and the ropes are still up (there should be 4 ropes up).
 
 
 
== 2007 - 2008 ==
 
 
''Climbing Wall Coordinator: Mahdi Eynian''
 
 
====Climbing Wall bookings====
 
You can book the Norm Theatre after signing some forms from AMS. Among VOC executives, only climbing wall coordinator and the Public Relations executive can book rooms for the club. To book a room you should meet AMS booking representative at the second floor of the Student Union Building few days in advance. Current AMS Booking representative is Mr. Derek Eidick (P: 604 822 3966 F: 604 822 4711, email: amsbookings.ubc.ca). Film society has priority in using the Norm theatre. VOC can book the theater up to two weeks in advance. If you negotiate with the chair person of the film society (ubcfilmsoc.chair@gmail.com), you could learn about the nights that they don't have movie screening and you could book those nights too.
 
If you are sending an email about booking of the Norm wall, you should provide amsbookings with following information:


1) Name of AMS group for whom you are booking (), and who is responsible for the event (ie. yourself, or another club member) and contact information, need both: 
===Details===
#a contact tel number (with voice mail) 
#e-mail 


2) Proposed days and dates in order of preference (ie. Tues 1 May 2007):  
====Climbing wall bookings====
Not necessarily the hardest thing to do, but the most regular task of the climbing wall coordinator involves booking hours for the climbing wall from the AMS.  Because the climbing wall is in the same space as the Norm theatre, we must book hours and then receive confirmation that no other groups are using the theatre space at the same time.  This is done by emailing the AMS Booking Coordinator (amsbookings at ams dot ubc dot ca).  Ideally the outgoing climbing wall coordinator will let the booking coordinator know that you will be contacting them for the next year.  It helps to keep a good relationship with the booking coordinator since they can help you get the times you need and generally make room bookings easier.  Please see [[Climbing wall booking email form| this page]] for a form letter to book the wall.


3) Time(s) from start to finish, including set-up and clean up:
After receiving confirmation of the hours the wall is booked, the next job is to update the [[Climbing_wall_available_hours| climbing wall hours]] on the wiki.  Doing this every 3 weeks or so is a good interval to make the bookings and update the wiki.  For special events such as the climbing wall competition (or any other evening that you want to make sure the wall is booked), you should try to make the booking at least a month or two in advance.  The film society uses the theatre most evenings to show movies, so it can be very tough to get those hours.


4) Anticipated attendance (MAX at one time): (NOTE: a minimum 50% of attendees MUST be UBC students + club/group members)
====Booking other rooms====
In addition to booking the climbing wall, the AMS booking coordinator can be contacted to book any other room in the SUB.  These are usually free for AMS clubs to book.  Booking rooms around UBC requires contacting Classroom Services (classroomservices at students dot ubc dot ca). You need to get the president and treasurer to sign a form that gives you permission to book rooms from Classroom Services on behalf of the club.  Refer to [[Classroom Services booking form letter| this page]] for a form letter for booking classrooms.  This is often done for big pretrip meetings or slide shows.


5) Type of event, and "title" (particularly if it involves a liquor license):
====Climbing wall competition====
The climbing wall coordinator organizes the annual VOC climbing competition.  This happens sometime in the spring, before the year end banquet and exams roll around.  As mentioned above, its a good idea to book the wall for an evening at least a month or two in advance.  In the months leading up to the competition, you should also apply for a grant from MEC for prizes to give away at the competition.  It's nice to have prizes for the winners as well as door prizes.  We usually charge admission to the competition which can help subsidize prizes as well. 


6) Indicate if you will require any rentals and/or House Staff labour for equipment set-up/take down: 
A few weeks before the competition advertise on the message board and make a wiki page with information.  In the week or two before the competition, you should organize people to come in and set new routes on the wall.  You don't need to have experience route setting to help out, but its useful if there's someone around who has done it before.  Teams of two work best, but if an odd number of people show up, one person with ascenders on a fixed line can still work on a route.  There should be a variety of routes put up, in the 5.7 - 5.11 range.  You need easy routes so people who aren't super climbers can still enjoy the wall, and a couple really tough routes help decide the winners in the competition.  Before the competition, make sure there are enough ropes up at the wall, as well as enough materials for crate stacking.


7) Room/space preferred: (Here Norm Theatre)


8) Brief description of event, including whether any food will be served:
==Archived Exec Report==


AMS prints a list of days that VOC could use the Norm Theatre. One copy is installed on the board out of the clubroom and the information is also entered into the wiki page: [http://www.ubc-voc.com/wiki/Climbing_wall_available_hours]
===2009 - 2010 ===


==== 2007-2008 activities ====
''Climbing Wall Coordinator: Paul Lanfranchi''
# New Routes: we set new route few times this year.
# Dry tooling: wooden logs were installed on the center part of the wall for dry tooling (Thanks to Piotr Forysinski). Dry tooling is not allowed while others are climbing.
# Climbing Competition: this year climbing competition was organized by Christian Champagne.


==Past Exec Reports==
==Past Exec Reports==


[[Exec Report - Climbing Wall Coordinator 2006 - 2007]]
[[Exec report - Climbing Wall Coordinator 2008 - 2009]]<br>
[[Exec report - Climbing Wall Coordinator 2007 - 2008]]<br>
[[Exec report - Climbing Wall Coordinator 2006 - 2007]]<br>


[[Category:Exec reports - Climbing Wall Coordinator]]
[[Category:Exec reports - Climbing Wall Coordinator]]
[[Category:Executives]]
[[Category:Executives]]
[[Category:Exec reports]]
[[Category:Exec reports]]

Latest revision as of 02:07, 26 February 2024

Introduction

As of 2024 this position is known simply as the Climbing Coordinator. In the spirit of archiving information, the previous duties of the Climbing Wall Coordinator can be found below those of the new Climbing Coordinator role.

The Climbing Coordinator:

  • Ensures that various climbing trips happen with relative frequency (e.g. Smith Rock and Skaha trips).
  • May include assisting with Rock Party and Son of Rock duties if available, though this would not be mandatory.
  • Main liasion between the Aviary and other climbing groups.
  • Ideally a monitor in the Aviary, or would be able to wrangle a monitor for events like the Glacier School pre-trip.


Archived Climbing Wall Coordinator

  • Arranges a schedule for the use of the Climbing Wall.
  • Ensures that routes etc. are changed at frequent intervals, and a good range of grades are represented.
  • Organizes the annual climbing competition.
  • Books VOC space in SUB through the AMS Booking Agent.
  • A good position for somebody who likes indoor climbing.

Details

Climbing wall bookings

Not necessarily the hardest thing to do, but the most regular task of the climbing wall coordinator involves booking hours for the climbing wall from the AMS. Because the climbing wall is in the same space as the Norm theatre, we must book hours and then receive confirmation that no other groups are using the theatre space at the same time. This is done by emailing the AMS Booking Coordinator (amsbookings at ams dot ubc dot ca). Ideally the outgoing climbing wall coordinator will let the booking coordinator know that you will be contacting them for the next year. It helps to keep a good relationship with the booking coordinator since they can help you get the times you need and generally make room bookings easier. Please see this page for a form letter to book the wall.

After receiving confirmation of the hours the wall is booked, the next job is to update the climbing wall hours on the wiki. Doing this every 3 weeks or so is a good interval to make the bookings and update the wiki. For special events such as the climbing wall competition (or any other evening that you want to make sure the wall is booked), you should try to make the booking at least a month or two in advance. The film society uses the theatre most evenings to show movies, so it can be very tough to get those hours.

Booking other rooms

In addition to booking the climbing wall, the AMS booking coordinator can be contacted to book any other room in the SUB. These are usually free for AMS clubs to book. Booking rooms around UBC requires contacting Classroom Services (classroomservices at students dot ubc dot ca). You need to get the president and treasurer to sign a form that gives you permission to book rooms from Classroom Services on behalf of the club. Refer to this page for a form letter for booking classrooms. This is often done for big pretrip meetings or slide shows.

Climbing wall competition

The climbing wall coordinator organizes the annual VOC climbing competition. This happens sometime in the spring, before the year end banquet and exams roll around. As mentioned above, its a good idea to book the wall for an evening at least a month or two in advance. In the months leading up to the competition, you should also apply for a grant from MEC for prizes to give away at the competition. It's nice to have prizes for the winners as well as door prizes. We usually charge admission to the competition which can help subsidize prizes as well.

A few weeks before the competition advertise on the message board and make a wiki page with information. In the week or two before the competition, you should organize people to come in and set new routes on the wall. You don't need to have experience route setting to help out, but its useful if there's someone around who has done it before. Teams of two work best, but if an odd number of people show up, one person with ascenders on a fixed line can still work on a route. There should be a variety of routes put up, in the 5.7 - 5.11 range. You need easy routes so people who aren't super climbers can still enjoy the wall, and a couple really tough routes help decide the winners in the competition. Before the competition, make sure there are enough ropes up at the wall, as well as enough materials for crate stacking.


Archived Exec Report

2009 - 2010

Climbing Wall Coordinator: Paul Lanfranchi

Past Exec Reports

Exec report - Climbing Wall Coordinator 2008 - 2009
Exec report - Climbing Wall Coordinator 2007 - 2008
Exec report - Climbing Wall Coordinator 2006 - 2007

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