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The Vice-President:
The Vice-President:
* Takes over when the President is unavailable.
* Takes over when the President is unavailable.
* Organizes [[Longhike]] in the fall, a major social event.
* Keeps and posts neat, accurate, complete minutes of Exec meetings.
* Organizes the [[banquet]] in the spring, another, different, social event.
* Prepares an agenda for meetings if required. But usually this is done by the president.
* A good position for someone who can type neatly, has access to a computer, and has a nice way with words.
'''As of 2024, the Vice President has taken over the roles of the Secretary, but the old info of the VP role is all still below.'''
 
 
==Archived Duties: a lot of these now pertain to the Social Coordinator==
* Organizes [https://www.ubc-voc.com/wiki/Son_of_Rock Son of Rock] in early May
* Organizes the [https://www.ubc-voc.com/wiki/Exec_report_-_Vice_President_2018_-_2019#VOC_BBQs VOC BBQs]
* Organizes [https://www.ubc-voc.com/wiki/Rock_Party Rock Party] in late September or early October
* Organizes the [[Winter Social]] in the winter (this has not been organized for a while but could be revived if interested)
* Sometimes organizes [https://www.ubc-voc.com/wiki/Winter_Longhike Winter Longhike] in late January or early February
* Organizes the Annual [[Banquet]] in mid March
* A good position for somebody with social skills, who is good at getting lots of help when needed.
* A good position for somebody with social skills, who is good at getting lots of help when needed.
* Requires good organizational skills.


==Exec Reports==
== The low down ==
===2006-2007===


''Vice-President: Richard So''
Congratulations, you're supposed to be the second highest ranked person in the club but who's kidding, the treasurer has way more influence than you. So does the senior quartermaster. Should have ran for Secretary, eh? Don't let this weigh you down. You're still the go-to guy/girl to get [https://www.ubc-voc.com/wiki/Son_of_Rock Son of Rock], [https://www.ubc-voc.com/wiki/Rock_Party Rock Party], the [[Winter Social]](s) and the [[Banquet]] off the ground. And if you're extremely lucky, you may become president if the current president dies on some beginner friendly or mountaineering trip. After the mentioned reponsibilities this position is really as much as you make it. Have a great year!


[[Category:Executives]]
== Your humble tasks ==


== '''Longhike:''' ==
As soon as you get elected, you must start thinking about preparing Rock Party (Longhike) in the fall. You must book the Mamquam River Campground for Son of Rock and for Rock Party by the end of March. See the most updated task list for [https://www.ubc-voc.com/wiki/Son_of_Rock_logistics Son of Rock logistics].


Pre-booking makes organization of Rock Party notably easier. See the organizational timeline for [https://www.ubc-voc.com/wiki/Longhike_Logistics Rock Party logistics]. Detailed task lists for Son of Rock, the VOC BBQs, Rock Party, Winter Longhike, the Banquet as well as all the other trips that the Vice President organized last year are also included in the most recent exec report [https://www.ubc-voc.com/wiki/Exec_report_-_Vice_President_2018_-_2019 here].


== '''Banquet: ''' ==
Thinking that you're in the clear after Longhike? Nope. Next up is the winter social in early December (this did not happen this past year and no in the 2017-2018 exec seemed to know about it so I'm not actually sure when it was organized last). It's somewhat a Christmas-ish get-together minus the Christmas part before the holidays that involves a potluck, slideshow and maybe even some music and dancing. It's not as big as the banquet, but still a good bash. See the organizational timeline for [[Winter Social logistics]] if you want to take this on. Finding a DJ may be difficult. You could either talk to DJ Manu (Emmanuel Beraud) but he wasn't available for Rock Party last year. Another option is DJ Boogie Shoes. They helped us out with Rock Party but I am not sure how much you want to spend on this event as they can charge quite a bit.


This year it was held at the  
This year, Winter Longhike was also organized by the Vice President. This is a winter snowcaving party trip of sorts held at Mt Seymour (usually just SW of the first pump) in late January or early February. I would suggest that the Vice President take this on in future years as it is the winter version of Longhike. The AGM also usually doesn't take much work so you are otherwise pretty much off the hook until the Banquet in March (still make sure to get the administrative stuff done for the AGM multiple months prior).


Paper can be gotten by getting a roll end from a printing company like Horizon or Waldon and Sons.
By early January, it's time to get the ball rolling for the semi-formal annual VOC Banquet (AGM). The Banquet is typically held in the middle of March (around March 15th). Don't worry, it's at least an order of magnitude less demanding than organizing Rock Party. See the organizational timeline for [[Banquet logistics]]. St James Community Square has been a great location for the Banquet in the last couple years. Another location is Koerners Pub on campus.


===2006-2007===
==Past Exec Reports==


''Vice-President: Richard So''
[https://www.ubc-voc.com/wiki/Exec_report_-_Vice_President_2018_-_2019 Exec report - Vice President 2018 - 2019]<br>
[http://www.ubc-voc.com/wiki/Exec_report_-_Vice_President_2013_-_2014 Exec report - Vice President 2013 - 2014]<br>
[[Exec report - Vice President 2011 - 2013]]<br>
[[Exec report - Vice President 2009 - 2010]]<br>
[[Exec report - Vice President 2008 - 2009]]<br>
[[Exec report - Vice President 2007 - 2008]]<br>
[[Exec report - Vice President 2006 - 2007]]


[[Category:Exec reports]]
[[Category:Exec reports - Vice President]]
[[Category:Executives]]
[[Category:Executives]]
== '''Longhike:''' ==
Longhike was held at the Evans Lake Forest Recreation Centre this year. They require a liquor license, so this should be done well in advance of the event. Somebody needs to have a Serving it Right license, who is then responsible for getting a Special Occasions License from any BC Liquor Store, and then going to Squamish to get approval from the RCMP. You also need insurance from the AMS.
Longhike is currently booked for September 29-30, 2007. This is an ideal date, since the weather is still good in September, it’s not Thanksgiving, and there’s ample time after Clubs Day.
Some notes regarding the Evans lake place:
• Be sure to print out the directions from their website
• Talk to the people at the Evans Lake place in August or September to arrange a meeting maybe? This was brought up last year as a way to better coordinate everybody
• The Kitchen staff were pissed off that we overwhelmed them with hungry students
o To solve this problem, have all the Rock 1 students arrive earlier to eat, and the Rock 2 and 3 to arrive later (account for VOC time)
Longhike should be advertised once school starts, but tickets shouldn’t be sold until clubs day to allow new members to sign up. Usually long hike fills up fast. We sold 120 tickets last year, and had approximately 25 instructors. On the signup sheet, be sure to find out if people are vegetarian, and if they have cars. Preferred rock levels too, Rock 1, Rock 2, Rock 2.5, Rock 3. Ask Arlin well in advance to free up his weekend to DJ at Longhike. He might instruct too if you ask nicely. Delegate an executive (somebody with a Costco card) to buy candy necklaces. These are popular. If you have money in the budget (you should), get some door prizes from MEC. Past items included biners, belay devices, webbing etc. Ask the quartermasters to have extra gear hours on the week prior to Longhike, preferably everyday so people can rent harnesses and shoes. Put somebody in charge of selling t-shirts and songbooks at Longhike. Ask the Public Relations person to book a large room (WOOD 1 is good) for the pre-trip meeting. Organize your instructors ahead of time. Important points include explaining what to teach for each levels, when to show up, and to bring a tent for themselves. Decide if you want to have all the cars meet up at Murrin Park or Smoke Bluffs.
At the pre-trip meeting, take attendance to confirm the number of spots. If people are not at the trip meeting without anybody representing them, you can give their spot to somebody on the waiting list. Have driving direction available to drivers (this should be given out at clubs day too). Explain that students need to bring a lunch, potluck dessert, sleeping bags etc, climbing gear etc. The best part of the night is organizing the cars, its like herding sheep. The Rock 3 instructors should also talk to the Rock 3 students to make sure they’re ready to learn to lead. Don’t bring gear for rent to the meeting, since it just makes things more confusing.
'''The actual event: '''
'''Saturday:'''
It’s pretty easy if you’re still alive by this point. Show up earlier at the parking lot, and go for a climb, since that’s likely your only climb of the day. Once the cars start trickling in, separate the group in Rock 1, Rock 2, and Rock 3. Send them off once they have instructors.
Teach all day.
Show up at Evans Lake at least 30 minutes in advance, so you can help get things set up. The Evans Lake people have a system of serving people food, try to cooperate with them.
Once everybody is finished eating, ask Arlin to start playing music, to get people to start dancing. Hand out the candy necklaces. Try not to get too drunk. Start climbing things. Slackline. Hand out the door prizes.
'''Sunday:'''
You will be stuck here until the very end. You will have to delegate people to help you clean up everything. That includes the kitchen, the dance hall, and all the rooms, and washrooms. If you make it to this point, good job.
'''Monday:'''
'''Book''' Longhike. Don’t piss off next year’s Vice-President.
== '''Banquet: ''' ==
This year it was held at the ANZA Club.
We charged $2 for people who arrived before 6pm, and $7 for people who arrived after 6pm. The schedule for the night was: elections, budget, dinner, dessert, photo awards, slideshow, awards, dancing. Advertise the banquet well in advance, since you need quorum to pass the budget etc. 
Don’t bother with hot pots, crockpots are far superior and cheaper. Each exec cooked a tasty dish, enough to feed 10 VOCers (that’s equal to 15 normal people). Everybody else brought desserts. The ANZA club had some plates and stuff in the backroom, I don’t think they minded that we secretly used them. For decorations, we used the roll of white paper from the clubroom, and I brought crayons. The ANZA club has these tea light holders, consider bringing tea lights for next year.
We bought two 50L keg, one 19L keg, 8L of wine, and 4L of cider. We only finished one 50L keg, 4L of wine, and the 4L of cider. The good thing is that you can return un-opened kegs. There’s an ice machine at the ANZA club. The brewery that we bought the kegs from (R&B), only provided one plastic tub. Two would be better so you could cool two kegs at once, but that doesn’t really matter if the first one doesn’t get finished. The hand pump was ok since we didn’t have that many people buying beer at once. We bought 200 of those red cups from Costco for $12, and there should be more left for next year.
You’ll need a liquor license for the ANZA club. Somebody needs to have the Manager version of the Serving it Right, and then pay for the Special Occasion License at the BC liquor store. You’ll also have to pay tax for serving booze. The AMS also wants your money for their insurance.
The most active new members (male and female) received a $25 MEC gift certificate each. The slideshow presenter was given a $50 MEC gift certificate. There’s also the $100 Roland Burton Beginner Friendly-ness award, but that doesn’t have to be awarded each year.

Latest revision as of 22:19, 25 February 2024

Introduction

The Vice-President:

  • Takes over when the President is unavailable.
  • Keeps and posts neat, accurate, complete minutes of Exec meetings.
  • Prepares an agenda for meetings if required. But usually this is done by the president.
  • A good position for someone who can type neatly, has access to a computer, and has a nice way with words.

As of 2024, the Vice President has taken over the roles of the Secretary, but the old info of the VP role is all still below.


Archived Duties: a lot of these now pertain to the Social Coordinator

  • Organizes Son of Rock in early May
  • Organizes the VOC BBQs
  • Organizes Rock Party in late September or early October
  • Organizes the Winter Social in the winter (this has not been organized for a while but could be revived if interested)
  • Sometimes organizes Winter Longhike in late January or early February
  • Organizes the Annual Banquet in mid March
  • A good position for somebody with social skills, who is good at getting lots of help when needed.
  • Requires good organizational skills.

The low down

Congratulations, you're supposed to be the second highest ranked person in the club but who's kidding, the treasurer has way more influence than you. So does the senior quartermaster. Should have ran for Secretary, eh? Don't let this weigh you down. You're still the go-to guy/girl to get Son of Rock, Rock Party, the Winter Social(s) and the Banquet off the ground. And if you're extremely lucky, you may become president if the current president dies on some beginner friendly or mountaineering trip. After the mentioned reponsibilities this position is really as much as you make it. Have a great year!

Your humble tasks

As soon as you get elected, you must start thinking about preparing Rock Party (Longhike) in the fall. You must book the Mamquam River Campground for Son of Rock and for Rock Party by the end of March. See the most updated task list for Son of Rock logistics.

Pre-booking makes organization of Rock Party notably easier. See the organizational timeline for Rock Party logistics. Detailed task lists for Son of Rock, the VOC BBQs, Rock Party, Winter Longhike, the Banquet as well as all the other trips that the Vice President organized last year are also included in the most recent exec report here.

Thinking that you're in the clear after Longhike? Nope. Next up is the winter social in early December (this did not happen this past year and no in the 2017-2018 exec seemed to know about it so I'm not actually sure when it was organized last). It's somewhat a Christmas-ish get-together minus the Christmas part before the holidays that involves a potluck, slideshow and maybe even some music and dancing. It's not as big as the banquet, but still a good bash. See the organizational timeline for Winter Social logistics if you want to take this on. Finding a DJ may be difficult. You could either talk to DJ Manu (Emmanuel Beraud) but he wasn't available for Rock Party last year. Another option is DJ Boogie Shoes. They helped us out with Rock Party but I am not sure how much you want to spend on this event as they can charge quite a bit.

This year, Winter Longhike was also organized by the Vice President. This is a winter snowcaving party trip of sorts held at Mt Seymour (usually just SW of the first pump) in late January or early February. I would suggest that the Vice President take this on in future years as it is the winter version of Longhike. The AGM also usually doesn't take much work so you are otherwise pretty much off the hook until the Banquet in March (still make sure to get the administrative stuff done for the AGM multiple months prior).

By early January, it's time to get the ball rolling for the semi-formal annual VOC Banquet (AGM). The Banquet is typically held in the middle of March (around March 15th). Don't worry, it's at least an order of magnitude less demanding than organizing Rock Party. See the organizational timeline for Banquet logistics. St James Community Square has been a great location for the Banquet in the last couple years. Another location is Koerners Pub on campus.

Past Exec Reports

Exec report - Vice President 2018 - 2019
Exec report - Vice President 2013 - 2014
Exec report - Vice President 2011 - 2013
Exec report - Vice President 2009 - 2010
Exec report - Vice President 2008 - 2009
Exec report - Vice President 2007 - 2008
Exec report - Vice President 2006 - 2007

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