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The Vice-President:
The Vice-President:
* Takes over when the President is unavailable.
* Takes over when the President is unavailable.
* Organizes [[Longhike]] in the fall, a major social event.
* Keeps and posts neat, accurate, complete minutes of Exec meetings.
* Organizes the [[banquet]] in the spring, another, different, social event.
* Prepares an agenda for meetings if required. But usually this is done by the president.
* A good position for somebody with social skills, who is good at getting lots of help when needed.
* A good position for someone who can type neatly, has access to a computer, and has a nice way with words.
'''As of 2024, the Vice President has taken over the roles of the Secretary, but the old info of the VP role is all still below.'''


==Current Exec Report==


===2008-2009===
==Archived Duties: a lot of these now pertain to the Social Coordinator==
''Vice-President: Natalie Stafl''
* Organizes [https://www.ubc-voc.com/wiki/Son_of_Rock Son of Rock] in early May
 
* Organizes the [https://www.ubc-voc.com/wiki/Exec_report_-_Vice_President_2018_-_2019#VOC_BBQs VOC BBQs]
Note: this information will hopefully make certain processes easier for you instead being constantly surprised at extra pieces of paperwork you were supposed to do yesterday or a week ago. Not to say this guarantees that won’t happen but at least this way you have a head’s up for what you need to get together. Good luck!
* Organizes [https://www.ubc-voc.com/wiki/Rock_Party Rock Party] in late September or early October
 
* Organizes the [[Winter Social]] in the winter (this has not been organized for a while but could be revived if interested)
 
* Sometimes organizes [https://www.ubc-voc.com/wiki/Winter_Longhike Winter Longhike] in late January or early February
== End of Year Banquet 2009 ==
* Organizes the Annual [[Banquet]] in mid March
 
* A good position for somebody with social skills, who is good at getting lots of help when needed.
''Typically held second to last week of school (early April)''
* Requires good organizational skills.
 
*Decide on date/ location/ budget
*Book it!  Get a contract and give it to the AMS to sign. (You are not supposed to sign it for legal reasons: this must be done in advance)
*Post on wiki
*Four weeks in advance: (if you want beer get SOL from liquor store)
………If on campus get signed by RCMP<br>
……… If off campus bring SOL form to AMS offices and get insurance (this must be done at least three weeks in advance of the event and will cost about $270-350 depending on how much beer and people will be present)
*Post a call-out for award nominations and goon awards.
*Find speaker/ slide show presenter
*Find DJ (Arlin, Oker) Fees are usually about $150.
*Get SOCAN (music license) if applicable usually $40-60
*Find MC
*Set agenda
*Post on message board, VOCene
*Sort out which execs are bringing what food.
*Decide who gets which awards: pick up $25 gift certificate for most active new member
*Post work hike for beer servers and t-shirt sellers (must have serving it right license)
*Make sure slides for the budget, constitutional changes, and photo contest are ready to go
 
'''''Details to take care of''''' <br>
Paper, tape and crayons for tables (doodling)<br>
Extra cups for people who forget their own <br>
Thank you gift for presenter<br>
 
'''''Day of the event'''''<br>
 
Print off order of events for the MC <br>
Pick up beer/ pump/ buckets/ ice  etc <br>
Transport slide projector <br>
Find someone with a vehicle to transport speakers, awards, journals, etc. <br>
Have the budget guy/gal get a float from the AMS for beer, t-shirts etc. <br>
Set up a table to sell t-shirts, stickers and journals for non-members.<br>
Remind people to bring their own cups. (Bring extra anyways and charge $1 for them)<br>
 
== Longhike ==
 
*Contact Evans lake: Get invoice sent to AMS, pay deposit.<br> Get contract signed by AMS and faxed back to Evan’s Lake
*Post a call-out for instructors: have them contact you so there is some quality control over who can instruct.  
*Get SOL form from liquor store (someone with a serving it right certification must do this)
*Fax to RCMP in Squamish to sign and then purchase it from liquor store.
*Give it to the AMS and get insurance (this is expensive and must be done at least 3 weeks in advance of the event!)
*Reserve Arlin for DJ’ ing ($150)
*Order kegs/ pump/ tap/ ice etc from Howe Sound Brewing Company
*Sell tickets starting at clubs days (set the last day to get tickets before the pre-trip meeting)
Make sure people sign up with their name, climbing level, food preference (veg/ omnivore) and student number.
Make sure that everyone knows that the pre-trip meeting is Mandatory!
*Put out a call for volunteers (workhike!) and make a wiki page with different tasks to help out with (serving beer, cleaning up after dinner, breakfast)
*Instructors meeting <br>
*Pair up instructors
*Review safety committee’s notes. (Mandatory helmets!)<br>
Figure out how many instructors are needed at each level<br>
Decide general areas (Neat and Cool, Burgers and Fries, etc.) for instructors<br>
Instructors are in charge of their students and should make sure they all get to Evan’s lake<br>
*General Meeting<br>
Go over schedule, what people need to bring, safety issues<br>
Organize rides<br>
Choose a time to meet in the Squamish parking lot in the morning and after climbing (generally staggered by level to avoid overwhelming the mess hall)<br>
Bring printed maps to Evans lake for drivers unfamiliar with the area<br>
 
 
 
'''''Details to take care of'''''<br>
 
*Ticket templates are on the exec section of the website<br>
*Get candy necklaces (early! Rumors they can be found at cost-co otherwise dollar stores and candy shops, places often run out)<br>
*Write down a list of drivers so you know if anyone’s missing<br>
*Tell people to bring their own cups for beer (Bring extra anyways and charge $1 for them)<br>
*Make sure budget person gets float $$ from the AMS for beer<br>
 
 
'''''Day of Event'''''<br>
 
*Find someone with a car to pick up kegs (don’t pay with debit, it is nearly impossible to get a refund for unopened kegs on a debit card.  Not worth the trouble)<br>
*At the designated time proceed with the parking lot faff and then gather instructors and divide students by level in more or less even groups. <br>
*Re-iterate the time to meet back up at the cars and that instructors are in charge of making sure their students arrive at Evan’s lake.<br>
 
 
== VOCO Trip at Phelix ==
 
*Contact VOCO; choose a date collaboratively and make sure they can make it.
*Hold a pre-trip meeting and sort out rides.
*Double check that they can make it!
*Potluck Saturday night
*Encourage musical instruments
*Ask hut guy/ gal if any work needs to be done at the hut


== The low down ==


===2007-2008===
Congratulations, you're supposed to be the second highest ranked person in the club but who's kidding, the treasurer has way more influence than you. So does the senior quartermaster. Should have ran for Secretary, eh? Don't let this weigh you down. You're still the go-to guy/girl to get [https://www.ubc-voc.com/wiki/Son_of_Rock Son of Rock], [https://www.ubc-voc.com/wiki/Rock_Party Rock Party], the [[Winter Social]](s) and the [[Banquet]] off the ground. And if you're extremely lucky, you may become president if the current president dies on some beginner friendly or mountaineering trip. After the mentioned reponsibilities this position is really as much as you make it. Have a great year!


''Vice-President: Ben Singleton-Polster''
== Your humble tasks ==
==2007 Longhike==
1) pick a date.  This should have been done by the year before's executive.  if it was not done come up with one fast and move on to step 2. 
2) Get in touch with [http://www.evanslake.com/ Evans lake.]  lots of work was done during the summer of 2007 to determine a good spot.  the pemberton outdoors school seems to not function any more and is way too far, the lions are too expensive, people want to party and making food is a hassle.  Evans lake is the best!  Evans lake may be a hassle bcs we only want to rent the place for 1 night and they want to rent it out for the friday and saturady but eventually you will get a weekend that works for you. 
3) Organise instructors, liqour licence candy neckalces, etc. 
4) screen the insctructos and pair up an experienced one with a non experienced one
5) sell tickets
6) have an instructor meeting
7) have a student meeting
8) go to murrin and faff
9) party


==2008 Banquet==
As soon as you get elected, you must start thinking about preparing Rock Party (Longhike) in the fall. You must book the Mamquam River Campground for Son of Rock and for Rock Party by the end of March. See the most updated task list for [https://www.ubc-voc.com/wiki/Son_of_Rock_logistics Son of Rock logistics].
Paper to cover the tables should be gotten by asking for a "roll end" and these can be procured from Horizon or ......


7:00 Annual general meeting
Pre-booking makes organization of Rock Party notably easier. See the organizational timeline for [https://www.ubc-voc.com/wiki/Longhike_Logistics Rock Party logistics]. Detailed task lists for Son of Rock, the VOC BBQs, Rock Party, Winter Longhike, the Banquet as well as all the other trips that the Vice President organized last year are also included in the most recent exec report [https://www.ubc-voc.com/wiki/Exec_report_-_Vice_President_2018_-_2019 here].


* Budget (Dan)
Thinking that you're in the clear after Longhike? Nope. Next up is the winter social in early December (this did not happen this past year and no in the 2017-2018 exec seemed to know about it so I'm not actually sure when it was organized last). It's somewhat a Christmas-ish get-together minus the Christmas part before the holidays that involves a potluck, slideshow and maybe even some music and dancing. It's not as big as the banquet, but still a good bash. See the organizational timeline for [[Winter Social logistics]] if you want to take this on. Finding a DJ may be difficult. You could either talk to DJ Manu (Emmanuel Beraud) but he wasn't available for Rock Party last year. Another option is DJ Boogie Shoes. They helped us out with Rock Party but I am not sure how much you want to spend on this event as they can charge quite a bit.
* Constitution changes (DAN)
* Access issues (Christian Veenstra)  


7:30 Election (Kaja)
This year, Winter Longhike was also organized by the Vice President. This is a winter snowcaving party trip of sorts held at Mt Seymour (usually just SW of the first pump) in late January or early February. I would suggest that the Vice President take this on in future years as it is the winter version of Longhike. The AGM also usually doesn't take much work so you are otherwise pretty much off the hook until the Banquet in March (still make sure to get the administrative stuff done for the AGM multiple months prior).


8:00 - Dinner and Awards (Jeff, Christian, and others for awards)
By early January, it's time to get the ball rolling for the semi-formal annual VOC Banquet (AGM). The Banquet is typically held in the middle of March (around March 15th). Don't worry, it's at least an order of magnitude less demanding than organizing Rock Party. See the organizational timeline for [[Banquet logistics]]. St James Community Square has been a great location for the Banquet in the last couple years. Another location is Koerners Pub on campus.
 
Winners of the club awards
 
* Bronze Pin: Christian Champagne
* Special Recognition/Award: (presented by Duncan and Jeff)
* Most active new member - Emma Vardy-Bragg, Ran Zhang (both $25 MEC GC)
* Broken Board: Evan, Jason and Steve (Presented by Veenstra) (fording a river balls-deep when there was a bridge just down the stream)
* Kitchen Sink: (Presented by Matthew Carroll)
* Loving Cup: Christian Veenstra and Line Christiansen
* Chorus Line: Matthew Carroll
* Old Geezer: Tim Blair
* Silver Pins: Scott Nelson, Sandra Nicol (presented by Tim Blair)
 
Winners of the photo contest (Presented by Christian Sampaleanu)
 
Winners of the journal will be announced
 
9:00 - Slideshow followed by dancing. (Arlin and Helen)
 
* This year, we have the honour of having a past VOCer, Helen Lemon-Moore (Archivist '77 - '78). She will be showing various slides of VOC activities during her stay with the club.
* Salty Dog Rag
 
12:00 - We all have to go home or to the pub or Siwash rock


==Past Exec Reports==
==Past Exec Reports==


[[Exec Report - Vice President 2006 - 2007]]
[https://www.ubc-voc.com/wiki/Exec_report_-_Vice_President_2018_-_2019 Exec report - Vice President 2018 - 2019]<br>
 
[http://www.ubc-voc.com/wiki/Exec_report_-_Vice_President_2013_-_2014 Exec report - Vice President 2013 - 2014]<br>
[[Exec report - Vice President 2011 - 2013]]<br>
[[Exec report - Vice President 2009 - 2010]]<br>
[[Exec report - Vice President 2008 - 2009]]<br>
[[Exec report - Vice President 2007 - 2008]]<br>
[[Exec report - Vice President 2006 - 2007]]


[[Category:Exec reports]]
[[Category:Exec reports]]
[[Category:Exec reports - Vice President]]
[[Category:Exec reports - Vice President]]
[[Category:Executives]]
[[Category:Executives]]

Latest revision as of 22:19, 25 February 2024

Introduction

The Vice-President:

  • Takes over when the President is unavailable.
  • Keeps and posts neat, accurate, complete minutes of Exec meetings.
  • Prepares an agenda for meetings if required. But usually this is done by the president.
  • A good position for someone who can type neatly, has access to a computer, and has a nice way with words.

As of 2024, the Vice President has taken over the roles of the Secretary, but the old info of the VP role is all still below.


Archived Duties: a lot of these now pertain to the Social Coordinator

  • Organizes Son of Rock in early May
  • Organizes the VOC BBQs
  • Organizes Rock Party in late September or early October
  • Organizes the Winter Social in the winter (this has not been organized for a while but could be revived if interested)
  • Sometimes organizes Winter Longhike in late January or early February
  • Organizes the Annual Banquet in mid March
  • A good position for somebody with social skills, who is good at getting lots of help when needed.
  • Requires good organizational skills.

The low down

Congratulations, you're supposed to be the second highest ranked person in the club but who's kidding, the treasurer has way more influence than you. So does the senior quartermaster. Should have ran for Secretary, eh? Don't let this weigh you down. You're still the go-to guy/girl to get Son of Rock, Rock Party, the Winter Social(s) and the Banquet off the ground. And if you're extremely lucky, you may become president if the current president dies on some beginner friendly or mountaineering trip. After the mentioned reponsibilities this position is really as much as you make it. Have a great year!

Your humble tasks

As soon as you get elected, you must start thinking about preparing Rock Party (Longhike) in the fall. You must book the Mamquam River Campground for Son of Rock and for Rock Party by the end of March. See the most updated task list for Son of Rock logistics.

Pre-booking makes organization of Rock Party notably easier. See the organizational timeline for Rock Party logistics. Detailed task lists for Son of Rock, the VOC BBQs, Rock Party, Winter Longhike, the Banquet as well as all the other trips that the Vice President organized last year are also included in the most recent exec report here.

Thinking that you're in the clear after Longhike? Nope. Next up is the winter social in early December (this did not happen this past year and no in the 2017-2018 exec seemed to know about it so I'm not actually sure when it was organized last). It's somewhat a Christmas-ish get-together minus the Christmas part before the holidays that involves a potluck, slideshow and maybe even some music and dancing. It's not as big as the banquet, but still a good bash. See the organizational timeline for Winter Social logistics if you want to take this on. Finding a DJ may be difficult. You could either talk to DJ Manu (Emmanuel Beraud) but he wasn't available for Rock Party last year. Another option is DJ Boogie Shoes. They helped us out with Rock Party but I am not sure how much you want to spend on this event as they can charge quite a bit.

This year, Winter Longhike was also organized by the Vice President. This is a winter snowcaving party trip of sorts held at Mt Seymour (usually just SW of the first pump) in late January or early February. I would suggest that the Vice President take this on in future years as it is the winter version of Longhike. The AGM also usually doesn't take much work so you are otherwise pretty much off the hook until the Banquet in March (still make sure to get the administrative stuff done for the AGM multiple months prior).

By early January, it's time to get the ball rolling for the semi-formal annual VOC Banquet (AGM). The Banquet is typically held in the middle of March (around March 15th). Don't worry, it's at least an order of magnitude less demanding than organizing Rock Party. See the organizational timeline for Banquet logistics. St James Community Square has been a great location for the Banquet in the last couple years. Another location is Koerners Pub on campus.

Past Exec Reports

Exec report - Vice President 2018 - 2019
Exec report - Vice President 2013 - 2014
Exec report - Vice President 2011 - 2013
Exec report - Vice President 2009 - 2010
Exec report - Vice President 2008 - 2009
Exec report - Vice President 2007 - 2008
Exec report - Vice President 2006 - 2007

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