Glacier School Logistics: Difference between revisions

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Creating separate Glacier School Logistic page for future organization purposes only.
 
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==Introduction for Planners to Glacier School==
==Organization Timeline==
 
===What is Glacier School?===
 
Glacier School is a 2-day (weekend) course intended to teach safe and efficient means of traveling over glaciers. The School is divided into two courses:
 
*Glacier 1 (G1)
**For beginners to snow and glacier travel. It is expected that you have previous backpacking and camping experience.
 
*Glacier 2 (G2)
**For students with previous glacier experience that want to learn more advanced skills or to climb a peak.
 
===What Happens at Dry School?===
 
Please bring '''cash''' for all expenses (preferably small change). There will be a brief introduction to glacier travel before we outline what’s to be expected for the weekend. Then, we’ll arrange transportation, stove and tent groups, collect your  fee, sell prussik cords, possibly lend out VOC gear if there's any left (max of 4 items each), and finally we’ll teach a few rope skills that will come in handy on the weekend.  If we can find a suitable place (tree) we'll practice prussicking.
 
===Expectations===
 
Students should expect to learn the following skills:
 
*Knots for mountaineering
*Traveling over snow and ice with crampons
*Self Arrest
*Snow and ice anchors
*Crevasse rescue
*Belaying techniques for mountaineering
 
The prerequisites for being a student at glacier school are minimal.  Students must have overnight backpacking experience.  Some rope skills (such as belaying, common climbing knots, etc) are desirable but not absolutely necessary.
 
"Instructors for glacier school are club members who volunteer their time, and are not professional guides.  If you don't feel comfortable taking responsibility for your own life in the context of an informal course advised by VOC instructors, you should take a mountaineering course offered by a professional guiding service."
 
===Time line for the organization===
   
   
'''As far in advance as possible (just do it now):'''
===As far in advance as possible (just do it now)===
*Decide ''WHEN'' Glacier School will take place. It is best if this can happen either the 1st or 2nd weekend of the fall semester, before people start getting too overwhelmed with school.
*Decide '''when''' Glacier School will take place. It is best if this can happen either the 1st or 2nd weekend of the fall semester, before people start getting too overwhelmed with school.
*Book a room for the dry school on a night the week before the trip (Ideally somewhere with a stairwell for prussiking - Buchanan A100 is a great room, however trees work find for prussiking as well)
*Book a room for the dry school on a night the week before the trip (Ideally somewhere with a stairwell for prussiking - Buchanan A100 is a great room, however trees work find for prussiking as well)
*Book the Aviary for prussiking (if you need it)


'''2-4 weeks in advance:'''
===4-6 weeks before event===
<br>
*Decide '''where''' you will be holding Glacier School. Based on this decision, decide if you want to hold both Glacier 1 and Glacier 2 at this location. Consider # of ppl, and if you want to cap numbers (this is important for high use areas, i.e. Cerise Creek, where other Backcountry users don't like to see big hordes of VOCers.) Post on other backcountry forums that a large VOC group will be in the area.
*Decide ''WHERE'' you will be holding Glacier School. Based on this decision, decide if you want to hold both Glacier 1 and Glacier 2 at this location. Consider # of ppl, and if you want to cap numbers (this is important for high use areas, i.e. Cerise Creek, where other Backcountry users don't like to see big hordes of VOCers.) -post on other backcountry forums that a large VOC group will be in the area.
*Decide '''who''' you want for instructors. If you have no idea, ask other exec members, because they will have ideas from previous years. It is good to think about getting people who have a reliable reputation. If you don't know them, ask other execs what they think, sometimes there can be sketch issues.
*Decide ''WHO'' you want for instructors. If you have no idea, ask other exec members, because they will have ideas from previous years. It is good to think about getting people who have a reliable reputation. If you don't know them, ask other execs what they think, sometimes there can be sketch issues.
*Decide '''what''' you want to have taught at glacier school, and structure the groups and day accordingly
*Decide ''WHAT'' you want to have taught at glacier school, and structure the groups and day accordingly
*If you are going into a high use area, it is good to check with the owners/maintainers of the area (i.e. Cerise Creek = Scott and Erica Flavelle, 8286 Alpine Way, Whistler BC, V0N 1B8  604 932 8904) to ask if it is ok to have a large group come in that weekend.
*If you are going into a high use area, it is good to check with the owners/maintainers of the area (i.e. Cerise Creek = Scott and Erica Flavelle, 8286 Alpine Way, Whistler BC, V0N 1B8  604 932 8904) to ask if it is ok to have a large group come in that weekend.
*If you are going to an environmentally sensitive area, you should think about 'pack it in, pack it out' in relation to ALL human wastes - biodegradable dog poo bags are about $4/50 or so from IGA.
*If you are going to an environmentally sensitive area, you should think about 'pack it in, pack it out' in relation to ALL human wastes - biodegradable dog poo bags are about $4/50 or so from IGA.
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*Set a time for the Instructor meeting
*Set a time for the Instructor meeting


'''The week before'''
===One week before event===
*Usually there is mulled wine for saturday night - try and organize how many litres of wine you need, (250mL/person is a good rule of thumb) and get the mulling spices to go with it (usually a few cinnamon sticks, a small orange (use juice and rind), a handful of raisins and some TBLSPs of  sugar is good for 1.5L of wine. Or make it up yourself.
*Usually there is mulled wine for Saturday night - try and organize how many litres of wine you need, (250mL/person is a good rule of thumb) and get the mulling spices to go with it (usually a few cinnamon sticks, a small orange (use juice and rind), a handful of raisins and some TBLSPs of  sugar is good for 1.5L of wine. Or make it up yourself.
*Buy the prussik cord  
*Buy the prussik cord (130 cm + 150 cm per student - note not all student will buy prussik cord)
*Email out the information booklets or print them  
*Email out the [[Media:2009_Glacier_School_Info_booklet.pdf | Info Booklet]] or print them.  There is also an [[Media:Glacier_School_Instructor_Handout_2011.doc | Instructor Handout]].
*Also available as [[Media:GlacierSchoolWord.doc | Word Document]]


'''Agenda for Instructor meeting'''
====Agenda for Instructor meeting====
* Discuss what should/should not get taught at Glacier 1 and 2
* Discuss what should/should not get taught at Glacier 1 and 2
* Pair up instructors (with experience in mind)
* Pair up instructors (with experience in mind)
* Find out who can be there at dryschool
* Find out who can be there at dryschool
* Decide who is bring ropes, screws, pickets, lot’s of biners, slings, cordelle (or short rope)  
* Decide who brings the ropes, screws, pickets, lot’s of biners, slings, cordelette (or short rope)  
* Other?
* Other?


'''Suggested agenda for dryschool'''
====Suggested agenda for dryschool====
* 7pm Everyone on the student sign up list can pay
* 7:00pm Everyone on the student sign up list can pay
* 7.10pm Waitlist people can pay if still more room
* 7:10pm Waitlist people can pay if still more room
* Go over expectations  
* Go over expectations  
* Remind everyone about the gear they need
* Remind everyone about the gear they need
* Encourage everybody to read the handout before the weekend if they haven't already done so
* Encourage everybody to read the handout before the weekend if they haven't already done so
* Go through the handout
* Go through the handout
* Practise knots
* Practice knots
* Refresh leaving time and location
* Refresh leaving time and location
* Organize rides, tent and food groups
* Organize rides, tent and food groups
* Form groups for instruction)
* Form groups for instruction
* Practise prussiking
* Practice prussiking
 
[[Category: Events]]

Latest revision as of 17:04, 23 August 2022

Organization Timeline

As far in advance as possible (just do it now)

  • Decide when Glacier School will take place. It is best if this can happen either the 1st or 2nd weekend of the fall semester, before people start getting too overwhelmed with school.
  • Book a room for the dry school on a night the week before the trip (Ideally somewhere with a stairwell for prussiking - Buchanan A100 is a great room, however trees work find for prussiking as well)
  • Book the Aviary for prussiking (if you need it)

4-6 weeks before event

  • Decide where you will be holding Glacier School. Based on this decision, decide if you want to hold both Glacier 1 and Glacier 2 at this location. Consider # of ppl, and if you want to cap numbers (this is important for high use areas, i.e. Cerise Creek, where other Backcountry users don't like to see big hordes of VOCers.) Post on other backcountry forums that a large VOC group will be in the area.
  • Decide who you want for instructors. If you have no idea, ask other exec members, because they will have ideas from previous years. It is good to think about getting people who have a reliable reputation. If you don't know them, ask other execs what they think, sometimes there can be sketch issues.
  • Decide what you want to have taught at glacier school, and structure the groups and day accordingly
  • If you are going into a high use area, it is good to check with the owners/maintainers of the area (i.e. Cerise Creek = Scott and Erica Flavelle, 8286 Alpine Way, Whistler BC, V0N 1B8 604 932 8904) to ask if it is ok to have a large group come in that weekend.
  • If you are going to an environmentally sensitive area, you should think about 'pack it in, pack it out' in relation to ALL human wastes - biodegradable dog poo bags are about $4/50 or so from IGA.
  • Advertise on the message board at least 2-3 weeks before the trip.
  • Money - usually there is a small fee associated with Glacier school, this is used for poo bags, wine, photocopying etc. Decide what it will be in advance of Dry school, and DO NOT ACCEPT IOU's.
  • Set a time for the Instructor meeting

One week before event

  • Usually there is mulled wine for Saturday night - try and organize how many litres of wine you need, (250mL/person is a good rule of thumb) and get the mulling spices to go with it (usually a few cinnamon sticks, a small orange (use juice and rind), a handful of raisins and some TBLSPs of sugar is good for 1.5L of wine. Or make it up yourself.
  • Buy the prussik cord (130 cm + 150 cm per student - note not all student will buy prussik cord)
  • Email out the Info Booklet or print them. There is also an Instructor Handout.
  • Also available as Word Document

Agenda for Instructor meeting

  • Discuss what should/should not get taught at Glacier 1 and 2
  • Pair up instructors (with experience in mind)
  • Find out who can be there at dryschool
  • Decide who brings the ropes, screws, pickets, lot’s of biners, slings, cordelette (or short rope)
  • Other?

Suggested agenda for dryschool

  • 7:00pm Everyone on the student sign up list can pay
  • 7:10pm Waitlist people can pay if still more room
  • Go over expectations
  • Remind everyone about the gear they need
  • Encourage everybody to read the handout before the weekend if they haven't already done so
  • Go through the handout
  • Practice knots
  • Refresh leaving time and location
  • Organize rides, tent and food groups
  • Form groups for instruction
  • Practice prussiking
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