Archive:Exec Report- Treasurer 2010-2011: Difference between revisions

From VOC Wiki
Jump to navigation Jump to search
← Older edit
VisualWikitext
imported>SamuelMc
imported>Dehike
 
(179 intermediate revisions by 53 users not shown)
Line 1: Line 1:
==THE PLAN==
''2010-2011 Treasurer: Emily Ackroyd''


We will be going up the Garibaldi Lake in Garibaldi Park for an overnight trip. We will set up camp at Taylor Meadows, which is 7.5 km from the trail head with 900 meters elevation gain. This trip is '''beginner friendly''' but there is elevation gain. The trail is well made with lots of switch backs but it is a steady climb most of the way. No experience is needed, but proper gear and a general level of fitness will make your life easier!
I believe the biggest help for the upcoming treasurer will be a report on tips I learned throughout the year. I will also send you the excel and powerpoint documents with this years budget that you can use for making next years budget.


There are various day hikes around the area and as a group we can decide what we would like to do. I hope to do Panorama Ridge and Black Tusk, one on saturday after setting up camp and one on sunday before we leave. Panorama Ridge is 5 km from the campsite with 630 meters elevation gain and beautiful views. The Black Tusk is 7 km from the campsite with 850 meters elevation and the option of a scramble to the top if you have a helmet!
*Firstly get a printout of the VOC account at the AMS office and make sure that no deposits or expenses have been put in/taken out of the wrong accounts. If there are any transactions in wrong accounts switch them now! This way it will be less confusing in the future. Anyone in the VOC is allowed to deposit money so sometimes it goes into the wrong account (depending on if the person knows how to deposit properly). To further find out what has been deposited and where, go to the VOC folder (in the filing cabinet to the right of the AMS desk) and a copy of all the deposit forms will be in there. Repeat this process every once in a while to avoid confusion at the end of the year when numbers don't match up and you are trying to write the budget.
 
*The easiest way to pay for things is to get an invoice. All invoices need are a stamp that you sign and write the account on and then the AMS will mail a cheque. Try to avoid getting someone to pay with a credit card for things of a value greater than $200. The AMS ladies don't like getting giant credit card statements very much (they get suspicious that we are doing it for the air miles).  
*'''Saturday:''' Leave Vancouver bright and early. Hike to Taylor Meadows and set up camp. Hike to the Black Tusk or Panorama Ridge. Return to camp and make dinner.
*When reimbursing someone you need a receipt or invoices, credit card statements etc. (just a credit card statement with no invoice is not usually accepted). If NO receipts or other proof of payment are available write up a small letter or get minutes stating that the person was agreed to be reimbursed and yourself, the president, and one other exec must sign the document.
*'''Sunday:''' Early birds go hiking. Return to cars and head back to Vancouver.
*To add or delete accounts you must email one of the people in the AMS office (if you need to do this just ask them and they will tell you what to do)
 
*Bottom line is ask one of the ladies at the AMS office and they know pretty much everything (also a copy of the treasurers handbook is always at the desk where you write up reimbursements etc. and information about filling out all the different forms is in there)
==PRE-TRIP MEETING==
The pre-trip meeting will be on '''Wednesday, October 20th''' at 5 pm in the VOC clubroom in the basement of the SUB. We will organize food groups, make sure everyone has a ride and a tent to stay in, and talk about the trip in general.
If you have questions before the meeting then go to the "trips" section of the "message board" on the VOC webpage.
 
==DIRECTIONS/FEES==
*Turn right off Hwy 99 just after you cross the Rubble Creek Bridge, 37 km north of Squamish or 19 km south of Whistler onto a paved road that leads 2.5 km to the Garibaldi Lake, Rubble Creek Trailhead parking lot. Allow an hour and a half of driving once you have picked up all your passengers to reach the turn off.
*Each person must pay '''$5 overnight fee''' per person at the parking lot! Cash or credit card. If you are getting a ride you will also pay gas money (passengers in the VOC usually to pay for all the gas since the driver pays insurance and maintenance). Depending on how many people are in the car it should only be about $10-15.
 
==WHAT TO BRING==
 
Check out the gear lists on the wiki aswell: [[Gear lists]]
 
Remember, the VOC has lots of gear for rent in the clubroom. If you don't have good boots, gaiters or a helmet, the club can hook you up.
 
==== Clothes ====
* 1 set of non-cotton clothes (just the one set)
* 1 additional warm thing (fleece / down jacket)
* water proof jacket (even if the weather is suppose to be good)
* toque (very important!!!)
* sturdy hiking boots
* sun hat
* gaiters (optional)
* an extra set of non-cotton clothes might be worth the weight if the weather is going to be bad
 
==== Shelter ====
* Tents (not everyone)
* sleeping bag (it won't be too too cold out, but it's not mid summer either)
* sleeping pad
 
==== Miscellaneous ====
* blister kit (especially if you have new/borrowed boots!)
* sunscreen
* headlamp (very important!!!)
* lip balm
* sunglasses
* camera
* toilet Paper
* toothbrush
* lighter
 
==== Gear (if you want to attempt the Black Tusk)====
* helmet (You can borrow one from the club.  Check here for [[gear rental]] hours)
 
==== Food ====
* stove + pot + fuel + lighter (or share with someone)
* thing to eat out of
* spoon
* lunch, Dinner, Breakfast, Lunch (or join a food group)
* water (at least two litres!!!!)
* something to make your drinking water safe (like Aquatabs)
 
==== Pack ====
and a pack to put it all in.
 
==TRIP SIGN-UP==
 
# Emily Ackroyd
# Anthony (Tony) Melnick
#Maite de la Fuente
#Katherine Valentine
#Mieke Coppes
#Sonja Dobbs
#Anna Ehret
#Andy Reddin
#Shuval Haramati (shuvi) (pending for now, have a car , can take 3-4 people)
#Laura McCracken
#Tlell Brown-Bentley
#Sam Mckoy
#
#
#
#
#
#
#
#
 
==VEHICLE SIGN-UP==
 
Sign up here if you have a vehicle. This pretty much guarantees you a spot on the trip. There's no logging roads or anything to worry about, so any car is suitable.
 
* [write your name and where you are leaving from]
# [leave the appropriate number of spots for people to sign up for your vehicle]
#
#
#
 
* [name and place]
#
#
#
#
 
==TENT SHARING==
Not everyone has a tent so if you do and you have extra room please share!
 
*Emily
# Tony
 
*[Tent owner]
# [number of spots]
#
 
==FOOD GROUPS==
If you have a stove please post a food group. Indicate if you have a pot as well! If you want a hot dinner a food group makes life easier. Groups of 3-4 would be ideal depending on the size of pot that you have.
 
*[Name of stove owner/do you have a pot?]
#[2-3 other people in your food group]
#
 
*[stove/pot?]
#
#

Latest revision as of 01:00, 7 December 2014

2010-2011 Treasurer: Emily Ackroyd

I believe the biggest help for the upcoming treasurer will be a report on tips I learned throughout the year. I will also send you the excel and powerpoint documents with this years budget that you can use for making next years budget.

  • Firstly get a printout of the VOC account at the AMS office and make sure that no deposits or expenses have been put in/taken out of the wrong accounts. If there are any transactions in wrong accounts switch them now! This way it will be less confusing in the future. Anyone in the VOC is allowed to deposit money so sometimes it goes into the wrong account (depending on if the person knows how to deposit properly). To further find out what has been deposited and where, go to the VOC folder (in the filing cabinet to the right of the AMS desk) and a copy of all the deposit forms will be in there. Repeat this process every once in a while to avoid confusion at the end of the year when numbers don't match up and you are trying to write the budget.
  • The easiest way to pay for things is to get an invoice. All invoices need are a stamp that you sign and write the account on and then the AMS will mail a cheque. Try to avoid getting someone to pay with a credit card for things of a value greater than $200. The AMS ladies don't like getting giant credit card statements very much (they get suspicious that we are doing it for the air miles).
  • When reimbursing someone you need a receipt or invoices, credit card statements etc. (just a credit card statement with no invoice is not usually accepted). If NO receipts or other proof of payment are available write up a small letter or get minutes stating that the person was agreed to be reimbursed and yourself, the president, and one other exec must sign the document.
  • To add or delete accounts you must email one of the people in the AMS office (if you need to do this just ask them and they will tell you what to do)
  • Bottom line is ask one of the ladies at the AMS office and they know pretty much everything (also a copy of the treasurers handbook is always at the desk where you write up reimbursements etc. and information about filling out all the different forms is in there)
Retrieved from "https://wiki.ubc-voc.com/index.php?title=Archive:Exec_Report-_Treasurer_2010-2011&oldid=46378"