Archive:Exec potluck 2009-2010: Difference between revisions

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The exec potluck is where the mind-meld between new and old exec occurs - basically what allows continuity in a club where the entire membership turns over every 4 years or so...
The exec potluck is where the mind-meld between new and old exec occurs - basically what allows continuity in a club where the entire membership turns over every 4 years or so...


==Location==
==Date and Location==


Not at Veenstra's place - it's too small.  If anyone has room let me (Veenstra) know ASAP, otherwise we'll have to try and book a location in the SUB.  This is moderately lamer than just doing it at somebody's house, since we'll have to play by the AMS's rules and most likely won't have access to a kitchen.
Gili's place in the Acadia Hi-Rise, near Fairview residence.


== Possible Dates ==
Here's the approximate location on Google maps: http://tinyurl.com/6q6goe, and the address is 2725 Melfa Rd, apartment 806, buzz 0806, phone 604-221-1222 (lucky number).


This should probably happen before Veenstra flys to Switzerland on the 19th, because after then he might as well be on the moon until June.  If a weeknight, we start at '''6:30pm'''.


''In order to try and figure out the night most likely to get everybody, please write you names down for evenings you '''cannot''' attend:''
Friday April 16th at 6:30
===Can not attend===
# Doris Leong
# Craig
 
===Has not Responded===
 
# Sampaleanu ''Treas''
# Ignacio Rozada ''Archivist''
 
==For reference==
People's names/positions, for the record:
 
===Sticking Around===
 
# Veenstra ''Pres''->''Trips coordinator'' '''Gone April-May and most of July'''
# Piotr Forysinski ''QM''->''Climbing wall'' '''Here all the time, few weeks in August in Poland'''
# Lisa Pittl ''QM''->''VP'' '''Mostly around'''
# Jacob Slosberg ''QM''->''QM'' '''Is around, on UBC Farm'''
# Roland Burton ''Useful Person''->''Useful Person'' '''is around'''
# Maki Sumitani ''Membership Chair''->''Secretary'' '''Here June/July'''
# Phil Tomlinson ''VOCene Editor''->''President'' '''Around except end of August, first week of September'''
# Emily Ackroyd  ''FMCBC Rep''->''Treasurer'' '''Gone all summer'''
# Champagne ''Random dude we declared exec since he does a lot of work''->''Same old'' '''Going to burning man?  Maybe forest fires'''
# Muffin ''Another guy who loves to help out'' '''Gone for May, back for rest.  Can weld'''
# Janine Welton ''Secretary''->''Secretary'' '''Gone'''
# Ignacio Rozada ''Archivist''->''Public Relations'' '''Around'''
 
===Outgoing===
 
# Doris Leong ''VP'' '''Gone'''
# Sampaleanu ''Treas'' '''Here 1st and last week of May'''
# Craig Tomsett ''VOCene Editor''' '''Gone'''
# Line Veenstra ''Trips Coordinator'' '''Gone May'''
# Chuck Norris ''Journal Editor'' '''Omnipresent'''
# Lewis Kitchen ''Public Relations'' '''Homeless, roaming'''
# Paul Lanfranchi ''Climbing Wall Coord'' '''Pending employment'''


===Monday April 12th (evening)===
===Incoming===
# Emily Payne
# Skyler Des Roches ''Quartermaster'' '''Gone after May16th, back some time barely before school, will have email'''
# Caitlin Schneider ''Quartermaster'' '''Gone mid June to mid July'''
# Robyn Hooper ''Journal Editor'' '''Around in May, gonish for the rest hiking in Garibaldi'''
# Emily Payne ''Membership Chair'' '''Gone all summer, here couple weeks end of June, around weekends July and August (potentially)'''
# Gili Rosenberg ''VOCene editor'' '''Mostly around, probably away for a few weeks'''
# Laura Morrison ''Archivist'' '''Gone May 25th - August 28-29th''
# Breanne Johnson ''FMCBC Rep'' '''Here for May, then gone to North Pole (?)'''
# Geoff Martin ''Special Projects'' '''Here, not available during the day (employed)'''


===Tuesday April 13th (evening)===
== Food ==
# Doris Leong (could skip another meeting if needed)


===Wednesday April 14th (evening)===
* Name - Food
# Breanne
# Jacob Slosberg - Potatoes or Bananas (baked in bread form)
# Champagne - Apple Pie
# Janine - fresh veggies, fresh fruit...probably in salad form
# Gili Rosenberg - probably roast beef (I'm feeling festive)
# Emily Ackroyd- Fruit crumble (unless there aren't enough dinner items)
# Caitlin - Broccoli salad
# Breanne - Corn bread
# Lisa - Pizza (probably tuna and veggies)
# Roland  something to do with chicken
# Skyler - Coffee and cigarettes (probably vegetarian pasta)
# Emily Payne - Something yammy
# Maki - green pea rice
# Veenstra - corn
# Phil - something with lots of veggies
# Laura - Macaroni and cheese
# Muffin - I can't believe nobody else has chosen perogies...  mine will be bacon wrapped!
# Ignacio - mind-blowin' chicken coconut rice
# Robyn - "one cup of everything" cookies - baked fresh on the spot! (There's an oven right?)


===Thursday April 15th (evening)===
== Meeting ==
# Veenstra (can skip work if really really required)
# Doris Leong
# Skyler
# Emily


===Friday April 16th (evening)===
===Summer BBQ===
# Breanne
* Piotr will spearhead the building of a BBQ trailer contraption, and make sure there is one for the first Wednesday of May, and subsequent months.
* He can spend $200
* First Wednesday of the month (bringing the BBQ, sending announcements out, etc).


===Saturday April 17th (afternoon)===
# Gili Rosenberg
# Lisa Pittl


===Saturday April 17th (evening)===
===Mountaineering Camp===
# Gili Rosenberg
* Labour Day
# Robyn Hooper
* Pick a location, advertise, people should know what they're doing already (not instructional)
# Skyler
* Jacob will organize it, or find a replacement.  Jacob makes sure it happens.
# Lisa Pittl


===Sunday April 18th (afternoon)===
# Gili Rosenberg
# Lisa Pittl


===Sunday April 18th (evening)===
===Longhike===
# Gili Rosenberg
* Lisa is doing it (organizing)
# Lisa Pittl
* Won't be at Evan's Lake
* Craig Alfredson's sister's monkey's brother's uncle once removed has property near Check?
* Callahan?
* Robyn's friend near Pemberton?
* Will have an update for April 22nd meeting.
* Is in 1st week of October, ideally October 2-3rd
====Costs to estimate====
* Space
* Liquor licence
* DJ (plus generator and equipment)
* Giant Tents
* Portapotties
* Beer (actually break even/generate)
Last year it worked out to $50 per person


==Has Responded?==
===Glacier School===
* Veenstra will do it on the 18th-19th of September


Please take your name '''off''' this list once you've responded:
===Clubsdays===
* Be ready for Clubsdays (generally Membership Chair takes care of the logistics, see also "Mission Critical" section for role of president)
* Veenstra will organize the intro night on the 27th of September


# Sampaleanu ''Treas''
===Run the treasury===
# Piotr Forysinski ''QM''
* Sampaleanu in May
# Jacob Slosberg ''QM''
* Veenstra can do it, then Roland/Geoff can be the muscle
# Maki Sumitani ''Membership Chair''
# Phil Tomlinson ''VOCene Editor''
# Craig Tomsett ''VOCene Editor'''
# Line Veenstra ''Trips Coordinator''
# Lewis Kitchen ''Public Relations''
# Ignacio Rozada ''Archivist''
# Paul Lanfranchi ''Climbing Wall Coord''
# Emily Ackroyd  ''FMCBC Rep''
# Artem Bylinskii ''Special Projects''
# Champagne ''Random dude we declared exec since he does a lot of work''
# Janine Welton ''Secretary''
# Emily Payne ''Membership Chair''
# Laura Morrison ''Archivist''


==For reference==
===Room bookings over summer===
People's names/positions, for the record:
* Ignacio
* Piotr
* Phil will fill out the paperwork


===Sticking Around===
===Checking the club's mail===
* Caitlin is stoked about it


# Veenstra ''Pres''->''Trips coordinator''
===Checking the club's email===
# Piotr Forysinski ''QM''->''Climbing wall''
* Roland, Phil and Emily will be info@
# Lisa Pittl ''QM''->''VP''
# Jacob Slosberg ''QM''->''QM''
# Roland Burton ''Useful Person''->''Useful Person''
# Maki Sumitani ''Membership Chair''->''Secretary''
# Phil Tomlinson ''VOCene Editor''->''President''
# Emily Ackroyd  ''FMCBC Rep''->''Treasurer''
# Champagne ''Random dude we declared exec since he does a lot of work''->''Same old''
# Janine Welton ''Secretary''->''Secretary''
# Ignacio Rozada ''Archivist''->''Public Relations''


===Outgoing===
===Communicate with the FMCBC===
* Will ask Webster


# Doris Leong ''VP''
# Sampaleanu ''Treas''
# Craig Tomsett ''VOCene Editor'''
# Line Veenstra ''Trips Coordinator''
# Chuck Norris ''Journal Editor''
# Lewis Kitchen ''Public Relations''
# Paul Lanfranchi ''Climbing Wall Coord''


===Incoming===
===Run Gear Hours===
# Skyler Des Roches ''Quartermaster''
* Line will update the piece of paper outside the clubroom
# Caitlin Schneider ''Quartermaster''
* Jacob will do Wednesdays
# Robyn Hooper ''Journal Editor''
* Caitlin will do Thursdays
# Emily Payne ''Membership Chair''
* Skyler will work on fixing gear (write the shoe size on the shoe, in silver sharpie)
# Gili Rosenberg ''VOCene editor''
# Laura Morrison ''Archivist''
# Breanne Johnson ''FMCBC Rep''


''Special Projects— unfilled''
===Hut maintenance===
* Emily will see about making sure somebody finds out about Lizzie at the next FMCBC Rec+Con
* Geoff will do a recy on Brew
* Artem will send Geoff the grant application right away
* Reno trips for Brew will be second week of June and last week of June
* Lizzy in July/August by Geoff
* Brushing the road up to Lizzy Steve will do it


== Food ==
===September Trips===
* Labour Day = mountaineering Camp (Jacob)
* 11-12nd Steve/Piotr's scrambling trip
* Glacier School is 18-19th (Veenstra)
* 25-26th Phil's intro sufferfest
* October 9-10-11th Geoff's Alpha tantalus trip
* October 16th-17th Robyn and Jacob's leave no trace / plants
* October 16th-17th Gili/Caitlin's indian arm trip


We'll decide this once we've got a date!
===Meetings during the summer===
* We will try to meet once per month
* On campus, once a month, Third Thursday of the month at 12:30, in the clubroom.  First one April 22nd.
* You can drink beer, as long as they stay productive.


* Name - Food
===Ideas for September===
* More dayhikes
* More self propelled beginner trips (?!?!?)
* Having a brochure actually ready this time, which says when the intro night is.

Latest revision as of 01:00, 7 December 2014

The exec potluck is where the mind-meld between new and old exec occurs - basically what allows continuity in a club where the entire membership turns over every 4 years or so...

Date and Location

Gili's place in the Acadia Hi-Rise, near Fairview residence.

Here's the approximate location on Google maps: http://tinyurl.com/6q6goe, and the address is 2725 Melfa Rd, apartment 806, buzz 0806, phone 604-221-1222 (lucky number).


Friday April 16th at 6:30

Can not attend

  1. Doris Leong
  2. Craig

Has not Responded

  1. Sampaleanu Treas
  2. Ignacio Rozada Archivist

For reference

People's names/positions, for the record:

Sticking Around

  1. Veenstra Pres->Trips coordinator Gone April-May and most of July
  2. Piotr Forysinski QM->Climbing wall Here all the time, few weeks in August in Poland
  3. Lisa Pittl QM->VP Mostly around
  4. Jacob Slosberg QM->QM Is around, on UBC Farm
  5. Roland Burton Useful Person->Useful Person is around
  6. Maki Sumitani Membership Chair->Secretary Here June/July
  7. Phil Tomlinson VOCene Editor->President Around except end of August, first week of September
  8. Emily Ackroyd FMCBC Rep->Treasurer Gone all summer
  9. Champagne Random dude we declared exec since he does a lot of work->Same old Going to burning man? Maybe forest fires
  10. Muffin Another guy who loves to help out Gone for May, back for rest. Can weld
  11. Janine Welton Secretary->Secretary Gone
  12. Ignacio Rozada Archivist->Public Relations Around

Outgoing

  1. Doris Leong VP Gone
  2. Sampaleanu Treas Here 1st and last week of May
  3. Craig Tomsett VOCene Editor' Gone
  4. Line Veenstra Trips Coordinator Gone May
  5. Chuck Norris Journal Editor Omnipresent
  6. Lewis Kitchen Public Relations Homeless, roaming
  7. Paul Lanfranchi Climbing Wall Coord Pending employment

Incoming

  1. Skyler Des Roches Quartermaster Gone after May16th, back some time barely before school, will have email
  2. Caitlin Schneider Quartermaster Gone mid June to mid July
  3. Robyn Hooper Journal Editor Around in May, gonish for the rest hiking in Garibaldi
  4. Emily Payne Membership Chair Gone all summer, here couple weeks end of June, around weekends July and August (potentially)
  5. Gili Rosenberg VOCene editor Mostly around, probably away for a few weeks
  6. Laura Morrison Archivist 'Gone May 25th - August 28-29th
  7. Breanne Johnson FMCBC Rep Here for May, then gone to North Pole (?)
  8. Geoff Martin Special Projects Here, not available during the day (employed)

Food

  • Name - Food
  1. Jacob Slosberg - Potatoes or Bananas (baked in bread form)
  2. Champagne - Apple Pie
  3. Janine - fresh veggies, fresh fruit...probably in salad form
  4. Gili Rosenberg - probably roast beef (I'm feeling festive)
  5. Emily Ackroyd- Fruit crumble (unless there aren't enough dinner items)
  6. Caitlin - Broccoli salad
  7. Breanne - Corn bread
  8. Lisa - Pizza (probably tuna and veggies)
  9. Roland something to do with chicken
  10. Skyler - Coffee and cigarettes (probably vegetarian pasta)
  11. Emily Payne - Something yammy
  12. Maki - green pea rice
  13. Veenstra - corn
  14. Phil - something with lots of veggies
  15. Laura - Macaroni and cheese
  16. Muffin - I can't believe nobody else has chosen perogies... mine will be bacon wrapped!
  17. Ignacio - mind-blowin' chicken coconut rice
  18. Robyn - "one cup of everything" cookies - baked fresh on the spot! (There's an oven right?)

Meeting

Summer BBQ

  • Piotr will spearhead the building of a BBQ trailer contraption, and make sure there is one for the first Wednesday of May, and subsequent months.
  • He can spend $200
  • First Wednesday of the month (bringing the BBQ, sending announcements out, etc).


Mountaineering Camp

  • Labour Day
  • Pick a location, advertise, people should know what they're doing already (not instructional)
  • Jacob will organize it, or find a replacement. Jacob makes sure it happens.


Longhike

  • Lisa is doing it (organizing)
  • Won't be at Evan's Lake
  • Craig Alfredson's sister's monkey's brother's uncle once removed has property near Check?
  • Callahan?
  • Robyn's friend near Pemberton?
  • Will have an update for April 22nd meeting.
  • Is in 1st week of October, ideally October 2-3rd

Costs to estimate

  • Space
  • Liquor licence
  • DJ (plus generator and equipment)
  • Giant Tents
  • Portapotties
  • Beer (actually break even/generate)

Last year it worked out to $50 per person

Glacier School

  • Veenstra will do it on the 18th-19th of September

Clubsdays

  • Be ready for Clubsdays (generally Membership Chair takes care of the logistics, see also "Mission Critical" section for role of president)
  • Veenstra will organize the intro night on the 27th of September

Run the treasury

  • Sampaleanu in May
  • Veenstra can do it, then Roland/Geoff can be the muscle

Room bookings over summer

  • Ignacio
  • Piotr
  • Phil will fill out the paperwork

Checking the club's mail

  • Caitlin is stoked about it

Checking the club's email

  • Roland, Phil and Emily will be info@

Communicate with the FMCBC

  • Will ask Webster


Run Gear Hours

  • Line will update the piece of paper outside the clubroom
  • Jacob will do Wednesdays
  • Caitlin will do Thursdays
  • Skyler will work on fixing gear (write the shoe size on the shoe, in silver sharpie)

Hut maintenance

  • Emily will see about making sure somebody finds out about Lizzie at the next FMCBC Rec+Con
  • Geoff will do a recy on Brew
  • Artem will send Geoff the grant application right away
  • Reno trips for Brew will be second week of June and last week of June
  • Lizzy in July/August by Geoff
  • Brushing the road up to Lizzy Steve will do it

September Trips

  • Labour Day = mountaineering Camp (Jacob)
  • 11-12nd Steve/Piotr's scrambling trip
  • Glacier School is 18-19th (Veenstra)
  • 25-26th Phil's intro sufferfest
  • October 9-10-11th Geoff's Alpha tantalus trip
  • October 16th-17th Robyn and Jacob's leave no trace / plants
  • October 16th-17th Gili/Caitlin's indian arm trip

Meetings during the summer

  • We will try to meet once per month
  • On campus, once a month, Third Thursday of the month at 12:30, in the clubroom. First one April 22nd.
  • You can drink beer, as long as they stay productive.

Ideas for September

  • More dayhikes
  • More self propelled beginner trips (?!?!?)
  • Having a brochure actually ready this time, which says when the intro night is.
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