Exec reports - Public Relations

Introduction

The Public Relations Officer:

• Books rooms on Campus as required for Club activities.
• Organizes Wednesday evening (before 2005, afternoon)slide shows.
• Arranges publicity for any VOC events open to the public.
• A good position for someone who can handle the booking system on campus, and who is reliable.

Exec Reports

2006-2007

Public Relations Officer: Bram v. Str.

Room bookings

After signing some forms you become a booking representative, and you should be able to make room bookings on campus with classroom services. Room bookings need to be made for large slide shows or slide shows in the start of the season (when you expect more than 30-40 people, a max. of 50 people have been fit into the VOC clubroom), glacier school and longhike pre-trip meeting, avalanche school, etc. etc. The explanation on the classroom services website is fairly self-explanatory. Make sure to send an e-mail more than 2-3 work days prior to the event to: classroomservices@students.ubc.ca. They ask you to provide the following information in the e-mail:

   Name
   AMS club name
   Telephone number
   Date of event
   Name of event
   Description of event (in detail)
   Start time
   End time
   Room capacity required
   Building and/or room preference
   Specific room features required (e.g. moveable seating, projector, projector-screen, audio)
   Whether you will charge a fee to attend
   Whether you will have off-campus attendees 

An overview of the rooms at UBC can be found at UBC's buildings and classrooms page.

Common rooms booked by the VOC are: Buchanan A102 (or any room on first floor), a similar room would be Biology 2000.

Excellent maps and route descriptions to the various buildings can be found at Wayfinding at UBC, this example shows the location of Buchanan.