Exec reports - Public Relations

Introduction

The Public Relations Officer:

• Books rooms on Campus as required for Club activities.
• Organizes Wednesday evening slide shows.
• Arranges publicity for any VOC events open to the public.
• A good position for someone who can handle the booking system on campus, and who is reliable.
• Organizes the Jared Stanley Memorial Lecture in the fall term.

How to book rooms

First, you must be registered as the AMS booking representative for your club. This only needs to be done once with the AMS, the form for 2010 can be found Here.

Once you are the booking representative, you can book rooms whenever you want. AMS policy requires at least 48 hours to confirm a booking, and can be fairly unflexible about this time requirement. I'd suggest sending in bookings a week in advance. This is the page that you can refer to when booking any rooms on campus. Send an email to the AMS booking rep with all the information required, and you should get confirmation shortly thereafter

Note: IKB rooms are excellent for groups <100, Woodward for groups >100

How to book the Norm

Confirm with both the FilmSoc and the AMS booking department that you can rent the Norm. FilmSoc needs to be on hand to work the projectors, AMS controls who actually books the room.

How to Organize Slideshows

Follow the message board for people that have done interesting trips over the summer, or during breaks. Contact them and ask them if they'd like to give a slideshow. Advertise about a week in advance on the forums, and 'bump' the thread the day of the slideshow if no one else has commented on it recently.

How to Organize the Jared Stanley Memorial Lecture

Jared Stanley was a member of the UBC Avalanche Research Group in the Atmospheric Science program. He was an avid skier and a keen scientist. Jared passed away in January 2005 while backcountry skiing at Mount Seymour. This is an annual lecture to honour his memory and remind us all to be aware of the risk we're taking in the backcountry. This lecture was taken over by the VOC in 2008, because all of Jared's friend have now graduated from UBC.

Organizational timeline

• Decide when to have this lecture. Usually in end November or start December
• Contact Jared's family to confirm the date. Anna Parton (apartonnp-at-gmail.com). They might also have ideas/wishes for speaker/movies.
• Book a room well in advance
• Decide on a speaker and movie. See previous exec reports for ideas. Exec report - Trips Coordinator 2009 - 2010, Exec report - Trips Coordinator 2008 - 2009
• Advertise the event with posters and post on outdoor community website. Example ACC, BCMC, Wanderung and of cause our own message board. Old poster available here: Media:JaredPoster.pdf
• On the night make a little sign for the wall and make sure that everyone can find the place.

Past Exec Reports

Exec report - Public Relations 2009 - 2010
Exec report - Public Relations 2008 - 2009
Exec report - Public Relations 2007 - 2008
Exec report - Public Relations 2006 - 2007