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==Introduction==
==Introduction==
The Special Projects Coordinator:
The Huts Coordinator:
* Takes care of the huts to make sure they are still there for future generations.
* Takes care of the VOC's [[Huts]] to make sure they are still there for future generations.
* Coordinates renovation and workhike trips to the [[huts]].
* Coordinates renovation and workhike trips.  
* Advises people, members and non-members how to get to VOC [[Huts]], and what to expect there.
* Advises people, members and non-members how to get to VOC Huts, and what to expect there.
* Collects information from users, on the state of the VOC Huts, and recommends to the Exec if any work needs to be done on any of the Huts.
* Collects information from users, on the state of the VOC Huts, and recommends to the Exec if any work needs to be done on any of the Huts.
* Makes recommendations regarding building of new huts, or removing or replacing huts.
* Makes recommendations regarding building of new huts, or removing or replacing huts.
* A good person for this position is one who is interested in VOC Huts, can collect information on huts and hut locations, and make persuasive recommendations to the Execs.
* Ensures that any trail building commitments undertaken by the Club are properly followed through.
* Ensures that any trail building commitments undertaken by the Club are properly followed through.
* A good person for this position is one who is interested in VOC Huts, can collect information on huts and hut locations, and make persuasive recommendations to the Execs.
* Facilitates the annual Brian Waddington Hut New Years trip.
* Facilitates the annual Sphinx Camp (over Reading Week)


==Current Exec Report==
== Workhikes ==


===Brew Hut===
==== Annual Workhikes ====
In the fall of 2012, we chopped up more of the old Brew Hut for firewood.  Remains of the old Brew Hut are running low and the cost of helicoptering in wood should be considered in the near future. We shoveled out the outhouse, clearing enough space for another year of product. This procedure is disgusting but effective. The two windows at the back of Brew were replaced last year. The remaining windows at Brew should be replaced in the upcoming year, in particular one of the windows on the entrance wall is broken.
* '''Winter:''' Sphinx - Empty Cash Box - BC Parks allows us to have a cash box in the hut so long as we empty it every year.
* '''Spring:''' Brew - Empty Outhouse (every 2 years) - This is best done with a high snow level so the back can be accessed easily and the waste can be dragged in the poop sled to the treed area 100m north. IF done in late spring, with hot weather then the water barrel may be unfrozen and able to be used. The Mechanical Unit should be checked frequently to ensure it is still working properly.
* '''Summer:''' Brew - How many VOCers does it take to replace a Helicopter [https://www.ubc-voc.com/2016/06/28/hauling-firewood 2016 TR] [https://www.ubc-voc.com/phorum5/read.php?3,118453 2016] [https://www.ubc-voc.com/phorum5/read.php?3,123472 2017] [https://www.ubc-voc.com/phorum5/read.php?3,127029 2018] - On year one, we chop up deadfall down low on the trail and haul it up to the lake. The next year, we haul the wood up from the lake to Hut. The hut needs roughly 1000 lbs of firewood per winter and so every 5 years you may need to supplement our manual wood hauling with a helicopter. Try to time up other hut related projects with this.
* '''Fall:''' Phelix - Helicopter Wood Hauling (every 2 years) - With Phelix's new wood stove, the VOC needs to provide firewood so that the alpine environment can be preserved. Although we are not certain of what the hut will consume just yet, we anticipate at a minimum, 1000lbs of firewood will be needed each year. This should be flown in each year. '''Contact firewood suppliers''' '''two months in advance.''' Plan to run this trip in early fall so that you can take advantage of nice weather (which you need for the helicopter) and cold temperatures (which increase the weight that the helicopter can carry and thus decrease it's fuel cost saving you money).


Recent logging activity has extended the access road. The trail now starts just shy of Wolverine Gulley.
==== As Needed Workhikes ====
* Generally cleaning/removal of garbage/collection of donations from all huts
* Outhouse pit maintenance for Phelix and Sphinx.
* Improvements to Hut facilities such as windows, stoves, solar lighting, tables, ect.


===Phelix Hut===
== Information Sharing and Visitor Management ==
All the windows, except for the one over the honeymoon suite, have been replaced.  Some damage caused by a northern flicker nesting in the wall was repaired.  The hut could use an exterior coat of paint.  The possibility of installing a wood stove was discussed.
The VOC wiki is key for managing visitors and ensuring that people know:
* The rules of our huts, and our requested donation amount (see Hut Management Plan)
* What facilities are available at our huts (see Hut Pages)
* How to get to our huts (see Hut Access Pages)
* When other people will be at the Hut (see Hut Registration)
* What the current conditions are at each hut (see Hut Registration Bulletins)
The VOC wiki is also key for you:
* Recording how many people use our huts (see Hut Registration Archive)
* Collect information from users on current conditions
* Inform the public when the club will be using our Huts for club trips
* Facilitating the annual Brian Waddington Hut New Years (see 2019 here)
* Facilitating the annual Sphinx Camp (see 2019 here)
* Keeping inventory on tools and equipment at each of the Huts (see Hut Inventory)
* Keeping track of Hut Maintenance (see Hut Management Plans)
* Sharing documents with the Public (Upload Files here)


The outhouse appears to flood over the summer.  The possibility of moving the outhouse was discussed. A water sample was collected to try to determine if the outhouse is leaking into the lake, unfortunately, the sample was contaminated before the testing could be completed.
== [[Hut Maintenance#Hut Management Plans|Hut Management Plan]] ==
Arguably the most important part of your job is reviewing, updating and publishing the Hut Management Plan annually. The Hut Management Plan will contain:
* Your Annual Exec Report
* Details on Hut Tenures
* Our Hut Management Policies (what $ do we collect? Do we allow dogs? Do we allow helicopter access to Harrison? Do we prohibit campfires)
* Information on each of the Huts (including location details, hut history, hut facilities and recorded usage)
* A condition and integrity report for each of the huts. (16 categories, including things like Hut Structure, Hut Door, Hut Roof, Outhouse Structure, ect.)
* An action plan for things needed to bring the huts up to a perfect score on the condition and integrity report
* A record of completed action items
* Formal as-built drawings and site surveys for each of the huts, and
* '''the Huts and Trails Budget'''
For further details on this task see the [[Hut Maintenance#Hut Management Plans|Hut Maintenance Page]].


The bridge over the outlet to the lake washed out last spring. The possibility of installing a new bridge was discussed.
== Hut Tenure Renewals ==
All of our huts have Nominal Rent Tenures with the government, except Sphinx which is in BC Parks. These things expire typically expire every '''10 years.''' No tenure = no (legal) hut. It is your responsibilty to ensure that renewal applications are submitted prior to expiry. Details below:
{| class="wikitable"
!Hut
!'''File'''
!'''Licence'''
!Type
!'''Term'''
!'''Start Date'''
!'''End Date'''
|-
|[[Brew Hut]]
|2400607
|242022
|License of Occupation (Community Facility)
|30-year term
|June 8<sup>th</sup>, 2012
|June 8<sup>th</sup>, 2042
|-
| rowspan="2" |[[Brian Waddington Hut]]
| rowspan="2" |2410051
! colspan="5" |Renewal in Progress
|-
|241077
|License of Occupation (Community Facility)
|10-year term
|May 9<sup>th</sup>, 2009
|May 9<sup>th</sup>, 2019
|-
| rowspan="4" |[[Harrison Hut|Julian Harrison Hut]]
| rowspan="4" |2401192
|243397
|License of Occupation (Community Facility)
|10-year term
|May 15<sup>th</sup>, 2017
|May 15<sup>th</sup>, 2027
|-
|240245
|License of Occupation (Community Facility)
|10-year term
|May 15<sup>th</sup>, 2007
|May 15<sup>th</sup>, 2017
|-
|238705
|unknown
|3-year term
|January 19<sup>th</sup>, 2004
|May 15<sup>th</sup>, 2007
|-
|235440
|unknown
|10-year term
|January 19<sup>th</sup>, 1994
|January 19<sup>th</sup>, 2004
|-
|[[Burton Hut|Roland Burton Hut]]
| 
! colspan="5" |BC Parks Memorandum of Understanding in Progress
|}
The government sometimes mails us something as these dates approach, but they may not and if they do ''they will almost certainly mail it to the AMS, not the VOC'' (as these agreements are really with the AMS. After all, the VOC doesn't actually exist as a society; only the AMS "exists"). Be proactive, and make sure you get the tenure renewed. These agreements hold us to abide by our Management Plan which we submit with each renewal application. '''Do NOT include the Financial Appendix with the renewal application.''' Old applications are likely available with Sheldon, the AMS archivist. Who knows where the other applications are, but they are likely similar - we promise to build a shelter for non-motorized recreation, they let us. If you do run across them, try to get them digitized and stored in the VOC OneDrive.


===Burton Hut===
==Current Exec Report==
A window for the upper back wall was hauled in across the lake last winter.  The window was installed last summer.  We also painted the interior of the hut with a toluene based paint meant to discourage mold and installed a vent near the entrance to increase air flow.
 
The door was broken this winter and should be replaced this spring.  It has already been ordered.
 
===Harrison Hut===
A major washout occurred in the fall of 2009 [http://www.ubc-voc.com/phorum2/read.php?f=1&i=44646&t=44624#reply_44646]. Access to the hut is currently non-existent and seems to not be for a while: [http://www.ubc-voc.com/phorum2/read.php?f=1&i=47216&t=47216#reply_47216]. No other access to the hut exists as of yet (without use of a helicopter). When the road gets cleared, it would be nice to see a much improved trail to hut as the current approach is just a really (really) long bushwack. No work can be done done on the hut until we can get to the hut. It is a shame as the area is gorgeous.
 
As of 2013, construction of a new trail is underway.
 
===Lizzie Hut===
We have initiated talk of "adopting" the Lizzie hut as the previous caretaker has passed away several years ago. We are currently looking into whether anyone has rights to the hut and whether we can swoop and take over. This is another beautiful location, so it would be nice to not have the hut dall apart. One of the major beams in the construction of the hut is cracked and sagging. The roof is at a very long angle meaning it accumulated a lot of snow. The access trail is overgrown with slide alder. If we do get the rights to the hut, during the upcoming summer we should clear the trail and do some minor work to make sure the hut doesn't fall apart during the upcoming winter season, during which a major overhaul should be planned to be executed in the summer of 2011.
 
The VOC carried out some working on the hut, including bracing one of the roof beams.  We have not adopted any official responsibility for the hut


===Other===
===Other===

Revision as of 01:40, 23 January 2019

Introduction

The Huts Coordinator:

  • Takes care of the VOC's Huts to make sure they are still there for future generations.
  • Coordinates renovation and workhike trips.
  • Advises people, members and non-members how to get to VOC Huts, and what to expect there.
  • Collects information from users, on the state of the VOC Huts, and recommends to the Exec if any work needs to be done on any of the Huts.
  • Makes recommendations regarding building of new huts, or removing or replacing huts.
  • A good person for this position is one who is interested in VOC Huts, can collect information on huts and hut locations, and make persuasive recommendations to the Execs.
  • Ensures that any trail building commitments undertaken by the Club are properly followed through.
  • Facilitates the annual Brian Waddington Hut New Years trip.
  • Facilitates the annual Sphinx Camp (over Reading Week)

Workhikes

Annual Workhikes

  • Winter: Sphinx - Empty Cash Box - BC Parks allows us to have a cash box in the hut so long as we empty it every year.
  • Spring: Brew - Empty Outhouse (every 2 years) - This is best done with a high snow level so the back can be accessed easily and the waste can be dragged in the poop sled to the treed area 100m north. IF done in late spring, with hot weather then the water barrel may be unfrozen and able to be used. The Mechanical Unit should be checked frequently to ensure it is still working properly.
  • Summer: Brew - How many VOCers does it take to replace a Helicopter 2016 TR 2016 2017 2018 - On year one, we chop up deadfall down low on the trail and haul it up to the lake. The next year, we haul the wood up from the lake to Hut. The hut needs roughly 1000 lbs of firewood per winter and so every 5 years you may need to supplement our manual wood hauling with a helicopter. Try to time up other hut related projects with this.
  • Fall: Phelix - Helicopter Wood Hauling (every 2 years) - With Phelix's new wood stove, the VOC needs to provide firewood so that the alpine environment can be preserved. Although we are not certain of what the hut will consume just yet, we anticipate at a minimum, 1000lbs of firewood will be needed each year. This should be flown in each year. Contact firewood suppliers two months in advance. Plan to run this trip in early fall so that you can take advantage of nice weather (which you need for the helicopter) and cold temperatures (which increase the weight that the helicopter can carry and thus decrease it's fuel cost saving you money).

As Needed Workhikes

  • Generally cleaning/removal of garbage/collection of donations from all huts
  • Outhouse pit maintenance for Phelix and Sphinx.
  • Improvements to Hut facilities such as windows, stoves, solar lighting, tables, ect.

Information Sharing and Visitor Management

The VOC wiki is key for managing visitors and ensuring that people know:

  • The rules of our huts, and our requested donation amount (see Hut Management Plan)
  • What facilities are available at our huts (see Hut Pages)
  • How to get to our huts (see Hut Access Pages)
  • When other people will be at the Hut (see Hut Registration)
  • What the current conditions are at each hut (see Hut Registration Bulletins)

The VOC wiki is also key for you:

  • Recording how many people use our huts (see Hut Registration Archive)
  • Collect information from users on current conditions
  • Inform the public when the club will be using our Huts for club trips
  • Facilitating the annual Brian Waddington Hut New Years (see 2019 here)
  • Facilitating the annual Sphinx Camp (see 2019 here)
  • Keeping inventory on tools and equipment at each of the Huts (see Hut Inventory)
  • Keeping track of Hut Maintenance (see Hut Management Plans)
  • Sharing documents with the Public (Upload Files here)

Hut Management Plan

Arguably the most important part of your job is reviewing, updating and publishing the Hut Management Plan annually. The Hut Management Plan will contain:

  • Your Annual Exec Report
  • Details on Hut Tenures
  • Our Hut Management Policies (what $ do we collect? Do we allow dogs? Do we allow helicopter access to Harrison? Do we prohibit campfires)
  • Information on each of the Huts (including location details, hut history, hut facilities and recorded usage)
  • A condition and integrity report for each of the huts. (16 categories, including things like Hut Structure, Hut Door, Hut Roof, Outhouse Structure, ect.)
  • An action plan for things needed to bring the huts up to a perfect score on the condition and integrity report
  • A record of completed action items
  • Formal as-built drawings and site surveys for each of the huts, and
  • the Huts and Trails Budget

For further details on this task see the Hut Maintenance Page.

Hut Tenure Renewals

All of our huts have Nominal Rent Tenures with the government, except Sphinx which is in BC Parks. These things expire typically expire every 10 years. No tenure = no (legal) hut. It is your responsibilty to ensure that renewal applications are submitted prior to expiry. Details below:

Hut File Licence Type Term Start Date End Date
Brew Hut 2400607 242022 License of Occupation (Community Facility) 30-year term June 8th, 2012 June 8th, 2042
Brian Waddington Hut 2410051 Renewal in Progress
241077 License of Occupation (Community Facility) 10-year term May 9th, 2009 May 9th, 2019
Julian Harrison Hut 2401192 243397 License of Occupation (Community Facility) 10-year term May 15th, 2017 May 15th, 2027
240245 License of Occupation (Community Facility) 10-year term May 15th, 2007 May 15th, 2017
238705 unknown 3-year term January 19th, 2004 May 15th, 2007
235440 unknown 10-year term January 19th, 1994 January 19th, 2004
Roland Burton Hut   BC Parks Memorandum of Understanding in Progress

The government sometimes mails us something as these dates approach, but they may not and if they do they will almost certainly mail it to the AMS, not the VOC (as these agreements are really with the AMS. After all, the VOC doesn't actually exist as a society; only the AMS "exists"). Be proactive, and make sure you get the tenure renewed. These agreements hold us to abide by our Management Plan which we submit with each renewal application. Do NOT include the Financial Appendix with the renewal application. Old applications are likely available with Sheldon, the AMS archivist. Who knows where the other applications are, but they are likely similar - we promise to build a shelter for non-motorized recreation, they let us. If you do run across them, try to get them digitized and stored in the VOC OneDrive.

Current Exec Report

Other

As an exec, you are of course expected to attend all the meetings and provide a voice. Small tasks and projects arise regularly that don't really fall under anyone's responsibilities, providing you the opportunity to help out as much as you can. As an exec, you will have write a journal article, write an exec report, lead 2 trips per term, and cook for the banquet.

Please look at the VOC_hut_maintenance page for more details regarding both completed and outstanding work on the huts.

2009 - 2010

Special Projects Coordinator: Artem Bylinskii

2012 - 2013

Special Projects Coordinator: Ryan McKenzie

Past Exec Reports

Exec report - Special Projects 2008 - 2009
Exec report - Special Projects 2007 - 2008
Exec report - Special Projects 2006 - 2007

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