Longhike Logistics: Difference between revisions
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*Decide '''when''' Longhike will take place. It usually happens the weekend before Canadian Thanksgiving weekend (Second Monday in October) such that most member can come. | *Decide '''when''' Longhike will take place. It usually happens the weekend before Canadian Thanksgiving weekend (Second Monday in October) such that most member can come. | ||
*Decided '''where''' post-climbing festivities (dinner, parting, accommodations, breakfast) will be held. The facilities/location must hold 150 people. '''''This is the most important element of Longhike'''''. From '06 to '09, [http://www.evanslake.com/camps/summer.html Evans Lake Forest Education Center] was selected since they best fulfilled our requirements. Due to a newly restructured pricing scheme (2010), Evans Lake has now become unaffordable. A new location must be selected as soon as possible to insure availability of facilties. | *Decided '''where''' post-climbing festivities (dinner, parting, accommodations, breakfast) will be held. The facilities/location must hold 150 people. '''''This is the most important element of Longhike'''''. From '06 to '09, [http://www.evanslake.com/camps/summer.html Evans Lake Forest Education Center] was selected since they best fulfilled our requirements. Due to a newly restructured pricing scheme (2010), Evans Lake has now become unaffordable. A new location must be selected as soon as possible to insure availability of facilties. | ||
*Book a room for the pre-trip meeting on a night (preferably Wednesday 6:30 pm) the week before the trip. It should be able to fit more than 150 people. A room with a big chalkboard makes it easier to sort out rides. Bring digital camera to take pictures of driver/passengers groups on chalkboard (it's faster than writing them down). A digital projector is optional if Longhike coordinator has a digital presentation. Room bookings are done via the club's [[Exec_reports_-_Public_Relations|Public Relations Officer]]. | *Book a room for the pre-trip meeting on a night (preferably Wednesday 6:30 pm) the week before the trip. It should be able to fit more than 150 people. A room with a big chalkboard makes it easier to sort out rides. Bring digital camera to take pictures of driver/passengers groups on chalkboard (it's faster than writing them down). A digital projector is optional if Longhike coordinator has a digital presentation. Room bookings are done via the club's [[Exec_reports_-_Public_Relations|Public Relations Officer]]. | ||
===One month before event== | |||
*Post a call-out for climbing instructors on the message board. Make a wiki page to compliment it. Have them contact you so there is some quality control over who can instruct. Discuss at Exec meeting to have feedback about climbing qualification of instructors volunteering if you personally don’t know them. Depending on the final projected Longhike budget, instructors may have to pay a fee in order to balance budget. | |||
* Get a SOL (Special Occasion License) form from a BC Liquor store. | |||
===2-4 weeks before event=== | ===2-4 weeks before event=== | ||
===One week before event=== | ===One week before event=== | ||
Revision as of 20:14, 12 April 2010
Organization Timeline
As far in advance as possible (just do it now)
- Decide when Longhike will take place. It usually happens the weekend before Canadian Thanksgiving weekend (Second Monday in October) such that most member can come.
- Decided where post-climbing festivities (dinner, parting, accommodations, breakfast) will be held. The facilities/location must hold 150 people. This is the most important element of Longhike. From '06 to '09, Evans Lake Forest Education Center was selected since they best fulfilled our requirements. Due to a newly restructured pricing scheme (2010), Evans Lake has now become unaffordable. A new location must be selected as soon as possible to insure availability of facilties.
- Book a room for the pre-trip meeting on a night (preferably Wednesday 6:30 pm) the week before the trip. It should be able to fit more than 150 people. A room with a big chalkboard makes it easier to sort out rides. Bring digital camera to take pictures of driver/passengers groups on chalkboard (it's faster than writing them down). A digital projector is optional if Longhike coordinator has a digital presentation. Room bookings are done via the club's Public Relations Officer.
=One month before event
- Post a call-out for climbing instructors on the message board. Make a wiki page to compliment it. Have them contact you so there is some quality control over who can instruct. Discuss at Exec meeting to have feedback about climbing qualification of instructors volunteering if you personally don’t know them. Depending on the final projected Longhike budget, instructors may have to pay a fee in order to balance budget.
- Get a SOL (Special Occasion License) form from a BC Liquor store.