The List

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Revision as of 04:09, 21 April 2009 by imported>Linelc
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This is a (hopefully) fairly comprehensive list of everything the club does. This one is for the 2009-2010 year, but hopefully the trend continues...

Note: This page is going to look messy for a while, but please don't move everything around or try and tidy up too much. I'm trying to get myself organized here and wanted a place I can access easily from anywhere and will be publicly visible. Thanks. --Bigbadbasstrombone 18:38, 16 April 2009 (PDT)

Important Dates

And some others we can't move... Most dates are from here.

AMS/UBC

  • Tuesday, 1 September 2009 Academic Year begins.
  • Monday, 12 October 2009 Thanksgiving Day. University closed.
  • Wednesday, 11 November 2009 Remembrance Day. University closed
  • Friday, 4 December 2009 Last day of classes for most faculties.
  • Tuesday, 8 December 2009 December examinations begin for most faculties.
  • Tuesday, 22 December 2009 Last day of December examinations for most faculties.
  • Monday, 4 January 2010 Term 2 begins, Winter Session: All faculties.
  • Monday, 15 February 2010 Two-week extended mid-term break for most faculties begins (February 15 to 26 inclusive). Note that the UBC schedule gives a two week reading break. Maybe due to the Olympics?
  • Monday, 1 March 2010 Back in class after huge break.
  • Friday, 2 April 2010 + Monday, 5 April 2010 Easter. University closed.
  • Thursday, 15 April 2010 Last day of classes for most faculties.
  • Monday, 19 April 2010 Term 2 examinations begin (day and evening classes) for most faculties.
  • Saturday, 1 May 2010 Last day of Term 2 examinations for most faculties.
  • Clubsdays? - Last year was Sept. 17 to 19 SAC had their act together and figured things out by Sept. 12, 2008

Random

  • Saturday, 31 October 2009 Halloween.

Olympics

Article on how the Olympics will make your life... different.... I've emailed Vanoc to try and get some specific information about backcountry access and transportation restrictions during the games.

  • Friday February 12 - Sunday February 28th Olympics
  • Friday March 12 - Sunday March 21st Paralympics

Vice President

Take care of the big social gatherings, all the details are described in the exec report, but a few things need to get booked as soon as possible.

Banquet

  • Book date and location. Ideally the date is in the end of 2nd term just before exams start and the location allows music and dancing after 11pm.
  • Sort out other details: Liquor, slideshow (if there is going to be one), DJ ect.

Longhike

  • Contact Evans Lake to book date
  • Sort out other detail: finding instructors, sell tickets ect.

Membership

Intro night for new members

  • Set date for 'Intro evening for new members' and book a room. The date should be just after club days

Recruiting new members

There are a couple of events in the beginning for first term. These need some preplanning like copying pamphlets, finding volunteers ect.

  • Main carnival event, first day of classes.
  • Club days, mid September. Try to get a good booth
  • Other random events, like mini club days at Place Vanier

Membership forms

Update membership forms

Enter all the membership forms into the computer as soon as you can. Go to the clubroom a few days a week at lunch to help people sign up and to check your mailbox for new forms

Special Projects

There are a lot of tasks which should be done eventually by a keen leader, and some which need to get done every year just to maintain the status quo. See the VOC hut maintenance page for "some day" ideas.

Annual

Note that some of these trips could get combined, if necessary

  • One trip with the intent of general maintenance on each of the huts see VOC hut maintenance for ideas, in addition to fixing stuff as it breaks. This could be two trips - a reconaisasnce and a workhike, depending on reliability of available information.
  • Brew needs wood dragged up from the old hut and cut into stove lengths, and stacked neatly in the wood shed for winter.
  • All trails maintained by the VOC should be checked for blowdowns after the snow melts in the spring. Appropriate action should then be scheduled.
    • Phelix Creek access trail (also check rock slide on logging road for 4x4 HC access)
    • Roe creek to Brew Hut (it´s a winter trail, but still suceptible to blowdown. This one can wait until the fall).
    • Summer trail to Brew Lake / Brew Hut from Brandywine Falls - is this even being maintained anymore?

2009 one time projects

  • Brew outhouse needs to be re-dug.
  • Phelix trail will need at least one workhike, probably with a chainsaw, to clear near blowdown/growth and juggle markers.

Miscellaneous

Clubroom Computer

Completed Tasks

  • Increase screen resolution (800 x 600 -> 1024 x 768)
  • Increase overall performance (swapped 1994 ATI Rage64 video card to 2003 ATI Radeon 9800 PRO 128 MB)
  • Installed new Operating System (Fedora Core 6 -> Ubuntu 8.10, maintained until April 2010)
  • Found printer power cable (same as scanner)
  • Installed Alexandria Library Management System software for VOC Archives
  • Installed Budgeting programs (Buddi & GNUcash) for VOC treasurer
  • Installed Rainlendar with autosync to VarsityOutdoorClub Google Calendar Account on desktop

Future Tasks (?)

  • Purchase PS/2 keyboard wedge barcode scanner for library
    • Import books to Alexandria
  • Upgrade CD-ROM reader to CD-DVD burner
  • Upgrade HDD capacity (40 Gig -> ???)
  • Find Linux driver for HP Scanjet G4050 Scanner
  • Sync club projector to computer via VGA cable
    • Require more recent monitor (with VGA input)
    • Require VGA Splitter
  • LCD monitor
  • Upgrade Ubuntu 8.10 to 9.04 (end of month)
  • Find Gear Management System software with barcode scanner (similar to Alexandria)
  • Install Google Gears to have offline access to Google Calendar and Docs
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