Exec reports - VOCene Editor

Introduction

The VOCene Editor:

• Compiles "what's happening" information and trip reports.
• Very reliable, collects any Club gossip for publication.
• Prepares the email version of the VOCENE, following the exec meeting.
• A good position for somebody who is computer literate (*note* "computer literate" is a subjective term - as long as you can send an email, then you're fine), available to collect articles each week, and who can coerce people into telling us what they're planning or what they just did
• Also a good position for anyone who likes having a captive audience, feels lonely and needs someone to talk to, wants to feel important, has serious plans for world domination (umm....wait...scratch that last one)

Current Exec Report

2009 - 2010

VOCene Editor: Phil Tomlinson & Craig Tomsett

Timing

Historically, the VOCene was presented at the weekly exec meeting and sent out by email afterward. With exec meetings happening late in the week these days, this doesn't leave a great deal of time for people to join trips for the weekend at the last minute, so the VOCene started to generally go out on Tuesday. This gives people adequate to find out about last minute trips and go to the pre-trip meetings which normally happen on Wednesday night.

Throughout the school year, the VOCene goes out weekly. During the summer, if not much is happening, then a biweekly schedule can be adopted.

Compiling the VOCene

The numbering of the VOCene resets to '1' every year after the Banquet. The VOCene itself is compiled by going through the message board as well as the Trip Agenda to find out what trips and events are happening. These are then listed in the VOCene along with a short description either written by the editor or shamelessly copied from the trip's wiki page. Staying on top of what's being discussed on the message board is key.

Ms. Manners was introduced by Roland Burton in 2008 and makes for a welcome addition, particularly on slow weeks, to the VOCene. Questions are either submitted to the editor or they can be made up as desired/needed and can be either serious or funny.

The formatting of the VOCene is not set in stone so feel free to put your own spin on things.

Sending It Out

The VOCene, once compiled, needs to be uploaded to the website. This is done by clicking on the Admin link on the website and then on 'Upload a VOCene or Meeting Minutes'. The draft VOCene can then be copy and pasted into the text window that comes up. After clicking submit, a preview will be shown which provides an opportune time to proof read the whole thing. If everything is good, then confirm the submission otherwise hit the back button to make changes. Once uploaded to the website, the VOCene can be sent out to the mailing lists. There are separate mailing lists for members (voc-members) and alumni (voc-alumni) both 'at'interchange.ubc.ca, so make sure to send it out to both. Sending out the VOCene will result in a dozen or so bounced email messages which can be eliminated by either updating the mailing list or adding appropriate filters to your inbox (less work).

Past Exec Reports

Exec report - VOCene Editor 2008 - 2009
Exec report - VOCene Editor 2007 - 2008
Exec report - VOCene Editor 2006 - 2007