Exec reports - Archivist
Introduction
The Archivist:
- Maintains copies of Exec minutes, VOCENE�s, Committee minutes.
- Looks after, organizes, makes available, does not loose, the Club�s library.
- Looks after various other weird pieces of Club memorabilia, such as pictures, maps, awards.
- Updates and maintains photo albums, maps, and a journal index.
- Keeps some contact with members who have graduated, and is their main contact in VOC.
- A good position for a Clubroom organizer, and for someone who can explain what VOC is doing, to those who have graduated or passed on.
Archives
The club has extensive archives of it's history dating back to at least the 1940s. These archives include picture albums, films, audio cassetes, and many logbooks and reports.
In November-December 2003 a complete list of archives available in the cabinets was compiled by Greg Myers from the school of library sciences. Archives outside of the cabinet have not been itemized.
Library
The club owns a few hundred books and journals of all types. Some with historical value, including a mostly complete collection of early Canadian Alpine Journals. There are also a number of useful guidebooks.
Currently, there is little to no organization of the library and the lending policy is ill-defined. A project began in 2003 to catalogue the collection but no useful product of this has yet arisen.
Additional Duties
VOC Journal
It is not clear where the role of the archivist ends and that of some of the other execs begins. For example, the VOC Journal needs to be sent to numerous destinations each year, including :
- UBC Library
- Vancouver Public Library
- National Library of Canada
In addition to this, we occasionally exchange journals with the ACC and the AAC. These issues can be looked after by the Archivist or Journal Editor.
Website
The VOC constitution does not assign the task of maintaining the VOC website to any exec members. However, this task appears to be related to the Archivists position and may be officially assigned to her/him in the future.
List of Archivists
- 2003/2004 Chris Michalak
- 2002/2003 Erin Tong
External Links
The UBC Archives have two items related to the VOC.