Archive:Exec Report- Treasurer 2010-2011

I believe the biggest help for the upcoming treasurer (besides me sending you this years budget and excel page that can be changed for the 2011/2012 year) will be a report on tips I learned throughout the year.

• Firstly get a printout of the VOC account at the AMS office and make sure that no deposits or expenses have been put in/taken out of the wrong accounts. If there are any transactions in wrong accounts switch them now! This way it will be less confusing in the future. Anyone in the VOC is allowed to deposit money so sometimes it goes into the wrong account (depending on if the person knows how to deposit properly). To further find out what has been deposited and where, go to the VOC folder (in the filing cabinet to the left of the AMS desk) and a copy of all the deposit forms will be in there. Repeat this process every once in a while to avoid confusion at the end of the year when numbers don't match up and you are trying to write the budget.
• The easiest way to pay for things is to get an invoice. All invoices need are a stamp that you sign and write the account on and then the AMS will mail a cheque. Try to avoid getting someone to pay with a credit card for things of a value greater than $200. The AMS ladies don't like getting giant credit card statements very much (they get suspicious that we are doing it for the air miles).
• When reimbursing someone you need a