Archive:Exec report - President 2013 - 2014

VOC President report (2013-2014, Stephanie Grothe) Not ready yet, still working on it:)

How the year went

Membership

memberships ending after 2014-03-26

• total members = 884
• regular (student) members = 639
• other members = 99
• alumni members = 146

Membership has been slowly growing still, but i think we might have reached a plateau for the moment.

Huts

Brew

Firewood:

Need to bring wood to Brew: Squamish Wood Fuel Supply 604-898-1761 , Blackcomb Aviation pick up nets, scales, organize as soon as the road is free. June? same amount as cerise hut: "3.5 cords of wood took 10 lifts. If we staged the truck near the Roe creek FSR turn off, I think there is a large area just past the Roe creek turn, you are looking at about 2 hours of flying. We would need to bring a fuel truck in also. The helicopter is $2020 /hour plus tax. So you are looking at about $4040 plus tax." (ask Steph for contacts)

Protection on the area

Contacts: Bryce, Jeff, Scott, Alistair Want to get area non motorized. Should write some proposal for this, decide on polygon .

Outhouse

empty outhouse, toilet paper burning

Brian Waddington hut

got new paint, needs heaters, mold issue, helpful? Mold issues: Decided not to install a wood stove (expensive to bring in wood.) There were also discussions about installing a fume hood: measurement photos In the past there was also the discussion on whether the outhouse content leaks into the lake. In 2012 unsuccessful attempts to test the water were made but were unsuccessful, so we don't know. Might discuss further testing.

Burton hut (Sphinx bay)

Sphinx: got a new door+door shoe

Harrison hut and trail

trail

helicopter deals

Grant applications:

It is always good to get free money for projects. This year we got $10000 from MEC for the Harrison trail (Note: applications are due on March 10th!). We got $1350 from the FMCBC Member Club Grant for the Brew hut windows (applications are due on April 30). The AMS club benefit grant got us another $1500 for the Harrison trail. Applications to the AMS can be submitted anytime but one has to spend all the money before the end of April because this is when their fiscal year ends. We also added another page for funding ackowledgements to our homepage (http://www.ubc-voc.com/funding), so if more money comes in, please update the homepage. We added to the new constitution that the secretary would coordinate grant applications. Hut and trail coordinators for example should help as well.

Fundraisers

We had three different fundraisers this year. These are useful, not only to support other organizations that are important for us but also to make the VOC known. Fundraisers are also nice as they are some kind of social that brings VOCers together. We had fundraisers for VIMFF, Reel Rock and Into the Mind movies and the money went to Climbers access societies, SAR, and the CAC. Raffles are good way to get extra money. Raffle prices might get donated from MEC (budget might be exhausted in March), Icebreaker, Hive, Oval, CAC itself (one free course?),...)

Jared Stanley Lecture

• Fisal?

insurance and waivers

Our previous insurance did not cover us in case of bodily injury, new online waivers, have everyone sign this again since there was a mistake in the old waivers have parents of minors sign if possible AMS has to agree, they kind of did, are switching to online waivers anyway

Room booking

See Caitlin's report

Swag

New T-shirts, Voile straps, maps, stickers? new socks? Songbook No Mammut sale in future MEC, intuition, icebreaker, I wonder if we could negotiate Modo discounts for VOC members. One could ask:)

Climbing wall

Corey will be the first climbing wall organizer. Hire people from AMS, hire club members decide on hours, pricing, membership kinds Caitlin has all contacts and details

New clubroom

Will be in the basement (NE-corner) of the new sub

Consitutional changes

Exec positions, duties changed in constitution huts/trails person changed

Membership fee increased mostly to cover for insurance some complaints about this step since the VOC has lots of savings sleeping

Peer supports group, Discrimination and harassment:

Constitution: how do deal with such cases, how to kick members out of the club/message board keep peer support group, volunteers among the exec, shown on member page Can also contact: AMS ombuds person, etc

Journal

This year we had two journal editors which is probably a good idea in case one of them drops the ball. Make sure that the advertisements get sorted out early enough.

trips

Trips that should continue: (schedule early and make sure they happen)

• Intro to mountaineering in the spring, day trip on Northshore with dryschool?
• Lead ladder
• Ice climbing trips during Christmas time and later, Daughter of Ice (got two nice ice tools)
• Son of rock
• Intro to kayaking
• Summer Longhike
• Winter Longhike (January)
• Teleschool (January)
• Intro to backcountry (January)
• Intro to mountaineering
• Maybe a gong-show intro Phelix trip at the beginning of September
• glacier school 1 (maybe before september, not first trip, screening)
• glacier school 2: suggest that participants teach at G1
• Navigation on campus sessions and trips
• Wilderness first aid refreshers: might try again
• CPR
• Reading week camp (hard to organize since many exec members are grads and don't have a reading break)
• Some trip similar to the Veenstra traverse
• External deals on courses: AST courses, Slipstream 20hour, 50 hour, 90 hour

We should have more beginner friendly trips next year. I don't think that we succeeded this year in making the trip open enough for beginners.